Operations Executive

Operations Executive Job Profile Job Profile for Operations Executive at NCrypted, Rajkot and Ahmedabad (Gujarat) - India
What does an Operations Executive do? Plan, direct and coordinate one or more administrative services of the organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.Main Job Duties and Responsibilities Answer phones and transfer to the appropriate staff memberTake and distribute accurate messagesGreet public and clients and direct them to the correct staff memberCoordinate messenger and courier serviceReceive, sort and distribute incoming mailMonitor incoming emails and answer or forward as requiredPrepare outgoing mail for distributionScan and copy documentsMaintain office filing and storage systemsUpdate and maintain databases such as mailing lists, contact lists and client informationRetrieve information when requestedUpdate and maintain internal staff contact listsType documents, reports and correspondenceOrganize travel arrangements for staffCo-ordinate and organize appointments and meetingsAssist with event planning and implementationMonitor and maintain office suppliesEnsure office equipment are properly maintained and servicedPerform work related errands as requested such as going to the post office and bankFollow other necessary instructions /working on necessary tasks allocated by HR & Admin team as and when required.Education and Experience Any graduateA person with similar experience, be it entry level position, preferredCompetent computer skills including MS OfficeInternet skills including use of e-mails, group messaging and data collectionNumeracy and literacy skillsKey Skills and Competencies Organization and planning skillsWork management and prioritizing skillsVerbal and written communication skillsProblem solving abilityAttention to detailAccuracyFlexibilityReliabilityTeamwork