Operations Executive

Job Description

1. Purpose Responsible for ensuring timely, accurate and profitable delivery of shipments to customers through effective management of all inbound operations and regular as well as on-time deposit of Cash collections at the Service Center. Also handling Outbound related activities like arranging timely pickups and connectivity. 2. Key Responsibilities Responsibilities Operational Ensure adherence to the operational workflows and standard operating procedures (SOPs) defined for service Centre inbound and Outbound operations at Gangtok. Monitor the daily in scan and out scan of shipments and related paperwork Check pre-alerts to track daily loads at the service centers and plan delivery schedules accordingly Collect COD cash collected by the delivery staff, cross check the same with the delivery sheet and submit the same to the branch cashier/ CMS collection staff/ Bank Deposit. Ensure daily updation, allocation and collection OTM machines for deliveries Conduct daily staff briefings, including communication regarding any operational changes, route changes etc. Ensure safe, timely and profitable delivery of shipments to customers and reduce instances of undelivered shipments, RTOs etc. Handle all exception cases at the service center and communicate the same to Hubs, Origins and Customer Services for resolution. recheck exceptions of the previous day and ensure follow up of the same Ensure safe handling of all shipments at the service center and report any damaged cases to the origin/ Area Security. Handle security exceptions in the service center along with the security team Conduct regular audits of deliveries and status updates to ensure correctness of information flow to clients Monitor expenses by way of adherence to vehicle log checks daily and ensure timely reimbursement of fuel conveyance expenses to staff/ PDA Monitor performance of staff in the Service Centre and ensure conduct of trainings for regular staff, PDAs, etc. in line with the training programmes designed centrally Ensure adequate manning in terms for full-time employees, PDAs etc Generate and maintain MIS related to the service center People Provide direction, guidance and support to all employees to help them discharge their duties effectively 3. Key Result Areas S. No Key Result Areas Key Performance Indicators 1. Drive service quality and excellence EDD Performance 90% % undelivered shipments Reduction Return to origin (RTOs) Adherence to SOPs (measured in terms of number of non-compliances/ deviations) in terms of delivery and information upload, closure of exception cases etc Achievement of target NPS Scores for the service center COD cash tally (Number of instances of errors in cash tally) 2. Drive Operations Process Efficiency and capability increase in operational productivity in the service center Shipments/FTE Net stops / FTE Ensure Performance Driven Culture Adherence to Performance Management system timelines and guidelines 4. Drive employee morale and engagement Minimize staff level Attrition