Operation Incharge - Export Logistics & Documentation

We are looking for a highly organized and proactive Operation Incharge to manage day-to-day export operations, dispatch documentation, inventory control, and ensure compliance with DGFT and other export regulations. The ideal candidate should have prior experience in export documentation, logistics coordination, and knowledge of international trade compliance.

Reporting To Head Operations & Logistics

Contact Number

Role & responsibilities

Export Documentation & Dispatch Coordination

• Prepare and verify export shipping documents such as Invoice, Packing List, S/B, Annexure C1, Tax Invoice, VGM, and other export-related documents.
• Coordinate with CHA and Transporters for timely container dispatch.
• Ensure accuracy in all dispatch documentation as per export order requirements.
• Track and maintain record of container movements and dispatch schedules.

2. Inventory & Warehouse Management

• Maintain and update daily inventory sheets for finished goods and dispatched quantities.
• Monitor stock levels and coordinate with production, packaging, and logistics teams for dispatch planning
• Reconcile dispatch records with physical inventory on a daily/weekly basis.

3. DGFT & Export Compliance

• Manage DGFT-related documentation such as Advance Authorization, EPCG, Duty Drawback, and other schemes.
• Ensure compliance with latest DGFT notifications and government policies related to exports.
• Support in updating export procedures as per changing government norms.

4. Process Improvement & Reporting

• Identify process gaps in dispatch and documentation and suggest improvements for efficiency.
• Prepare MIS reports for daily/weekly/monthly dispatch performance.
• Coordinate with accounts and commercial teams for export incentive claims and documentation audit readiness.

Preferred candidate profile

• Strong knowledge of Export Documentation and Dispatch Process
• Understanding of DGFT policies, customs procedures, and INCOTERMS
• Proficiency in MS Excel (VLOOKUP, Pivot Table, Data Management)
• Good communication and coordination skills
• Attention to detail and ability to handle multiple tasks simultaneously

Educational Qualification

• Diploma / Graduate in Logistics / Supply Chain / Commerce / Engineering
• Additional certification in Export-Import Management will be an added advantage