Key Responsibilities:
Tender & RFP Submission Management: Manage the full tender life cycle to ensure accurate, compliant, and competitive submissions.
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Monitor tender opportunities via distribution lists, client portals, and internal channels, coordinate review and circulation of RFP materials, and support pursue/decline decisions with leadership and internal stakeholders.
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Coordinate all aspects of tender execution, including administrative requirements, clarifications, amendments, and submission instructions, in collaboration with internal teams.
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Plan and manage submission timelines, track bid milestones, and coordinate inputs from project teams and senior stakeholders to ensure on-time delivery.
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Conduct quality and compliance reviews of proposals to ensure full alignment with RFP requirements, client instructions, and internal standards prior to submission.
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Manage final proposal submissions through client portals, email, or physical delivery, ensuring accuracy, completeness, and compliance.
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Maintain appropriate documentation of submissions to a centralized repository to support record management and audit readiness.
Tender Tracking and Reporting: Maintain performance tracking to support visibility and continuous improvement.
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Maintain and update internal tracking tools with ongoing tender details, submission statuses, milestones and next steps.
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Track outcomes (win/loss), client feedback, and key performance metrics to support reporting and continuous improvement.
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Ensure accurate, clean, and up-to-date records of all tenders across assigned market.
Vendor Registration & Portal Maintenance: Provide light support for client portal administration activities when required.
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Support the Tender Specialist with registering Oliver Wyman as a vendor on new client procurement portals.
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Maintain existing client portals by updating certificates, passwords, credentials, and internal portal access logs.
Ad-Hoc Business Support Contribute to business development initiatives and operational process improvements.
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Support the Business Development and Business Impact Teams with presentations, reports, dashboards, and data analysis.
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Assist with process improvement initiatives and ad-hoc operational support aligned with evolving business needs.
Experience and Skills Required:
Education: Bachelor s degree in business management, Administration or related field.
Experience:
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Experience in managing tender processes, RFP submissions, or interacting with client procurement teams is strongly preferred.
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Minimum 4+ years of experience in a professional services or corporate environment, ideally within:
Business development
Tender/RFP coordination
Procurement
Operations
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Prior experience handling client portals, RFP submissions, or procurement processes is strongly preferred.
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Familiarity with GCC markets is an advantage.
Skills:
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Strong attention to detail with excellent organizational and administrative capabilities.
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Proven ability to manage multiple deadlines in a fast-paced environment.
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Proactive, solution focused mindset with adaptability to changing business needs.
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Strong verbal and written communication skills in English, Arabic is an advantage.
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Ability to work independently while collaborating effectively with diverse stakeholder groups.
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Excellent time management and prioritization skills.
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High standards of professionalism, discretion, and respect for confidentiality.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
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Project management skills are a plus.
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Willingness to learn, grow, and contribute to continuous improvement initiatives.
