Officer - Fire and Safety

Job Title

Job Description Summary

Job Description

Position: FSO/AM-F&S

Reporting Manager: Manager – Fire & Safety /Building Manger

Issue Date : 15/2/2025

Description

Fire Pump Room Responsibility: -

• Ensure that all pumps are in working condition/Auto mode
• Ensure Pressure gauges are working
• Checking Gong bell
• Check diesel pump engine oil condition/level
• Check diesel engine battery condition
• Ensure all valves of pump room should be in open condition
• Ensure diesel tank levels should be 80% above
• Ensure daily checklist has to be signed by shift fire man
• Ensure all First Aid and Fire Fighting Equipment’s are serviceable 24/7
• Ensure fire water tank level
• Beacon light should be in working condition of pumps- check
• Ensure all the pumps should be leakage free

Smoke Ventilation System/Pressurization System Responsibility: -

• Ensure all fresh air fans in auto mode
• Ensure all smoke exhaust fans in auto mode
• Ensure all pressurization fans are in auto mode
• Ensure all Normal Exhaust fans are in auto mode

Common Responsibility: -

• Conduct Evacuation drill of Building
• Emergency response plan for clients in case of any emergency
• Ensure Smooth Operation of Traffic
• Check Guards duties and posts
• Training/ briefing of Guards on Fire safety and security
• Inspecting hot work areas
• Checking PPE at the site
• Issue Different Types of permits
• Checking and inspection with safety standards of fit out area
• Equipment maintenance of fire and security
• To check All indicator bulbs
• To check Mat in front of electrical panel
• To check Drain condition
• Appropriate signage’s (no smoking, floor signs, panic bar, floor layout, exit signage).
• Lift lobby clear (all fire exits clear from any obstacles)
• To break hammer in place for FHC
• Documentation check and maintenance of all equipment and systems
• Checking the terrace area and staircase
• Checking all emergency exits in the building
• Conducting Evacuation drill of clients on quarterly basis
• Attending HSE- Meetings and addressing HSE issues
• Participating in all near miss, incident and accident investigations
• Participating in emergency exercises
• Requesting that all incidents are investigated promptly and take appropriate steps for preventing recurrence
• Attend safety committee meetings
• Ensure so observation completion on time
• Spread safety procedures & safety awareness across down team
• ALL fire line valves in open condition (hydrant line and sprinkler line) to be checked
• To be observant towards any unsafe act & prevent the same, Bring the
• same to the notice of management as required and follow engineering guidelines and Safety management system

Roles, Responsibilities, Authority, and Accountability (RRAA) in relation to OH&S (Occupational Health and Safety)

Roles in OH&S:

• Promote and maintain a safe working environment in line with the DLF HSE Policy.
• Oversee and support the effective implementation of the Safety Management System (SMS).
• Coordinate OH&S efforts within the team, including training, compliance, documentation, and emergency preparedness.
• Serve as a frontline safety leader in risk identification, communication, and corrective action.

Responsibilities in OH&S:

• Ensure DLF HSE Policy is clearly understood and followed by self and all team members.
• Implement and communicate DLF Safety standards, SOPs, EGs, and OH&S procedures across the team.
• Monitor achievement of individual and team OH&S objectives within defined timelines.
• Identify workplace risks and ensure control measures (e.g., OSRA, JSA, HIRA, TBT) are implemented and communicated.
• Ensure participation in Employee Consultation Forums and other OH&S meetings is active and effective.
• Ensure timely reporting and investigation of incidents, near misses (NMCs), and safety observations (SOs) in line with IISC/SO procedures.
• Ensure work is conducted by Permit to Work (PTW) requirements and corresponding risk assessments.
• Attend and ensure team participation in training sessions as per TNI and annual plan.
• Maintain, track, and update all OH&S and fire safety documents as per assigned responsibilities.
• Oversee maintenance and updates of fire protection and prevention systems (fire alarms, extinguishers, hydrants, suppression systems, etc.) per DLF standards.

Authority in OH&S:

• Authorities to stop unsafe work and raise safety concerns without delay.
• Authority to enforce OH&S compliance, including fire safety protocols and legal standards.
• Authority to request training, maintenance, or resources necessary for maintaining fire and general safety standards.
• Authority to conduct inspections or initiate reviews of high-risk or non-compliant areas.
• Authority to escalate unresolved risks to the HSE department or management.

Accountability in OH&S:

• Accountable for ensuring full compliance with the DLF Safety Management System.
• Accountable for the performance and readiness of all fire protection and prevention systems.
• Accountable for the implementation of risk controls and verification of their effectiveness.
• Accountable for ensuring OH&S documentation is accurate, up to date, and audit ready.
• Accountable for training completion, incident reporting, and team awareness of safety obligations.
• Accountable for driving a culture of safety and prevention within the team and across work locations.
• To identify risk at his workplace, control measures are implemented and communicated to concerned employees.
• Participation in Employee Consultation Forum and other OH&S related meetings.
• To report all incidents, NMCs and SOs that have occurred are reported and take participation as per IISC, SO procedures.
• To ensure work is carried out as per the Permit to Work standard and also implementation of all identified control measures as per risk assessment (OSRA, JSA, HIRA, TBT, etc.)