Office Staff

Job Description

Job Title: Office Staff Location: Statue Trivandrum, TVM Department: Administration Reports To: Operation Manager / HR Manager / Director Job Summary: The Office Staff is responsible for ensuring the smooth day-to-day operations of the office by overseeing administrative tasks, managing office supplies, coordinating with departments, and supporting staff needs. This role ensures a well-organized, efficient, and welcoming office environment. Key Responsibilities: Office Operations & Maintenance: Maintain a clean, safe, and organized office environment. Oversee general office supplies inventory and place orders when necessary. Coordinate repair and maintenance of office equipment and facilities. Administrative Support: Handle incoming calls, emails, and correspondence efficiently. Schedule meetings, maintain calendars, and organize internal events. Maintain and organize physical and digital filing systems. Staff & Visitor Coordination: Greet and assist visitors and clients in a professional manner. Support HR with onboarding documentation and orientation for new employees. Maintain attendance records and assist in tracking employee leaves. Data Entry & Record Keeping: Update databases, spreadsheets, and internal records regularly. Ensure accurate documentation and filing of important business documents. Procurement & Vendor Management: Liaise with vendors and service providers for office-related needs. Obtain quotations, track payments, and manage vendor contracts. Compliance & Confidentiality: Ensure administrative practices are compliant with company policies. Maintain confidentiality of sensitive employee and company information. Required Skills & Qualifications: Bachelor's degree in Business Administration or related field (preferred). Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Ability to work independently and in a team environment. Working Conditions: Full-time position. Office-based role with occasional flexibility depending on organizational needs. Job Types: Full-time, Permanent, Fresher Pay: ₹8,000.00 - ₹10,000.00 per month Benefits: Cell phone reimbursement Health insurance Internet reimbursement Leave encashment Schedule: Day shift Morning shift Weekend availability Supplemental Pay: Performance bonus Yearly bonus Language: English (Required) Location: Thiruvananthapuram, Kerala (Required) Work Location: In person