Office Secretary

Job Summary

The Office Secretary will be responsible for managing administrative tasks, providing clerical support, coordinating communication, and assisting management in day-to-day operations. The ideal candidate should be well-organized, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.

Key ResponsibilitiesAdministrative & Clerical Support

• Manage daily office operations and maintain office supplies, files, confidential data, and records.
• Draft and prepare letters, emails, memos, and documents.
• Handle incoming and outgoing calls, emails, and messages.
• Maintain calendars, schedule appointments, and coordinate meetings.

Documentation & Record Management

• Organize and maintain physical and digital files.
• Prepare reports, presentations, and spreadsheets as required.
• Assist with data entry and maintain databases.

Office Coordination

• Coordinate with internal teams and external parties (clients, vendors, partners).
• Manage office maintenance, housekeeping, and basic facility-related tasks.
• Support HR in onboarding, attendance tracking, and documentation.

Communication & Customer Handling

• Greet and assist visitors and clients professionally.
• Respond to inquiries and route information to the appropriate department.
• Ensure smooth communication flow within the office.

Required Skills & Qualifications

• Bachelor’s degree or equivalent preferred.
• 1–3 years of experience as a Secretary/Receptionist/Office Administrator.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email handling.
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Positive attitude with a professional and polite demeanor.

Preferred Qualities

• Ability to work independently with minimal supervision.
• Strong multitasking and prioritization abilities.
• Attention to detail and a problem-solving mindset.
• Flexibility to support various departments as required.

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

Experience:

• Secretarial work: 1 year (Required)