Office Coordinator cum Front Desk Executive

Company Description

eBikeGo® creates world-class electric mobility solutions, transforming how people move. With a focus on customer-centric excellence, we are reshaping the mobility industry through innovation and the acquisition of leading companies. Our goal is to empower people to seize both the present and the future with superior electric mobility solutions.

1. Location

   : A-805, 8th Floor, Tower-A, Bhutani Cyber Park, Sector-62, Noida, Gautam Buddha Nagar, Uttar Pradesh201301

2. Salary Range

   : 30,000- 35,000 CTC per month

3. Experience

   ; 1-3 years in similar field

4. Notice Period

   : Immediate Joiner to 15 days max.

1. Front Office & Guest Management

• Welcome guests, investors, franchisees, and clients warmly with professional etiquette.
• Offer refreshments, ensure they are seated comfortably.
• Notify relevant team members on arrival.
• Maintain a guest logbook (digital or physical) with visitor details, purpose, and in/out time.
• Ensure reception area is always clean, premium, and brand-aligned.

2. Calendar & Appointment Management

• Manage the calendar scheduling investor meetings, calls, and follow-ups.
• Coordinate between departments to avoid overlapping appointments.
• Block travel time, office hours, and prep sessions before investor visits.
• Send daily morning briefs
• Share meeting reminders 15 minutes prior.

3. Meeting Coordination & MOM (Minutes of Meeting)

• Attend internal and investor meetings to record MOMs (key points, decisions, action items).
• Format and circulate MOMs within 30 mins after meeting conclusion.
• Maintain a digital folder of all MOMs organized by date and topic (Daewoo / Chaturvatika / Franchise / etc.).
• Follow up on pending action points weekly.

4. Employee Attendance & Office Discipline

• Maintain in-out register for all employees.
• Track punctuality and working hours
• Send weekly attendance & late-coming reports

5. Travel, Cab & Logistics Coordination

• Manage cab bookings for you, BDM, and visiting investors.
• Coordinate with drivers and vendors for timely arrivals.
• Handle hotel or transport arrangements for outstation guests.
• Maintain expense tracker for all logistics-related spending.

6. Internal Coordination

• Liaison between departments (BD, Creative, Admin, HR) for smooth day-to-day functioning.
• Handle courier, parcel management, and office inventory (stationery, refreshments, etc.).
• Coordinate with building management for maintenance, electricity, and housekeeping.

7. Communication & Presentation

• Handle inbound calls, emails, and walk-ins professionally.
• Respond to investor queries courteously and redirect to concerned teams.
• Ensure all communication verbal or written matches EBG’s premium tone.
• Keep printed company brochures, visiting cards, and stationery stocked and organized

Apply today at https://lnkd.in/gQgYd2wC or share your CV at harshita.s@ebikego.in