Office Assistant

Position Objective: To perform a wide range of administrative duties for PETA Mumbai Office

Location: Mumbai

Duties and Responsibilities

• Provide routine administrative, and other support to the Manager of Administration and IT.
• Assist administrative staff on a wide range of office duties, as instructed by Manager of Administration and IT.
• Provide a prompt and courteous welcome to all guests, including offering and serving refreshments. And maintain the decorum of the office
• Any work given outside the office, such as printing, delivering/collecting files from court/ lawyers, etc.
• Maintain accounts for daily expenses on petty cash, along with bills and vouchers
• Maintain an orderly, organised and clean office work environment, including ensuring that costumes and hard copy files are in order, bringing any problems whatsoever to the notice of the supervisor
• Maintain inventories for various departments
• Assist staff in filling out documents at request
• Fill in for reception duties when required
• Conduct data entry upon request
• Coordinate the regular maintenance of office equipment
• Coordinate the regular maintenance of indoor and outdoor plants
• Distribute couriers or parcels among the correct employees in an orderly manner
• Assist staff members in scanning, printing, faxing and other such office needs
• Train new employees on using the fax machine, printer, copier and other basic office functions
• Assist with demonstrations, shoots, youth outreach and other events.
• Ensure the safety and security of the office at all times.
• Care for any animals in the office, including our resident animals.
• Maintain the incoming and outgoing register for visitors. Secure the premises and personnel by patrolling the property, monitoring surveillance equipment, inspecting buildings, equipment, and access points, and controlling entry.
• Oversee and monitor the work of housekeeping staff and security guards to ensure expected standards are maintained. Promptly report any issues or concerns to the reporting manager..
• Prevent losses and damage by timely reporting of irregularities; informing violators of policy and procedures; restraining trespassers.
• Any other duties assigned by ta, please add your exact position name ed from our court clerk and AOR, and raised concerns with the Manager of Administration and IT

Position Requirements:

• Qualification – Any Graduate
• Experience in a similar role preferred
• Demonstrated ability to interact in a professional and courteous manner
• Proven ability to establish priorities and meet deadlines
• Demonstrated organisational skills and meticulous attention to detail
• Demonstrated ability to be trustworthy
• Proven ability to maintain strict confidentiality at all times
• Good writing skills and an excellent phone manner
• Fluency in written and verbal Hindi and English
Professional appearance and ad
• nce to a vegan lifestyle
• Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues
• Commitment to the objectives of the organisation
• The office assistant is expected to stay in the premises during nighttime hours.

How to Apply

To apply for a position with People for the Ethical Treatment of Animals (PETA) India, please send your cover letter and CV to Jobs@petaindia.org.