Office Assistant

Company Overview:

Paragrid Architects is a dynamic and innovative architecture and design firm based in Chandigarh, committed to creating functional, sustainable, and aesthetically impactful spaces. Our work spans residential, commercial, interiors, and urban design projects. We believe in creativity, teamwork, and precise execution to deliver exceptional results for our clients. Join us to be a part of a growing organization with a collaborative and professional work environment.

Job Overview:

We are seeking a proactive and detail-focused Administrative Executive to support our daily office operations. The ideal candidate should have strong organizational skills, excellent communication, and the ability to manage multiple tasks efficiently while maintaining professionalism.

Key Responsibilities:

• Manage daily administrative operations to ensure a smooth workflow
• Handle phone calls, emails, visitor management, and business correspondence
• Maintain and organize office documentation, filing, and record keeping
• Schedule appointments, coordinate internal meetings, and maintain calendars
• Assist procurement and vendor coordination including office supplies and inventory
• Support HR-related tasks: attendance tracking, onboarding documentation, and basic HR coordination
• Prepare letters, reports, and presentations as required
• Maintain a professional work environment and ensure office upkeep
• Coordinate with team members and external stakeholders for operational support.

Skills & Competencies:

• Excellent communication (verbal & written)
• Strong organizational and time management skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) & Google Suite
• Ability to multitask and maintain confidentiality
• Positive attitude, problem-solving approach, and ability to work independently.

Qualification:

• Graduate in any discipline.
• 2–3 years of experience in administrative or office management role