Office Assistant

Position

Location

Reports to

Job Type

Job Summary:

The Office Assistant is responsible for providing administrative support to ensure efficient operation of the office. This role involves assisting with clerical tasks, maintaining records, managing office supplies, and ensuring a well-organized workspace by supporting Admin Manager.

Key Responsibilities:

1. Administrative Support

o Assist with general administrative duties such as answering phones, emails, and filing documents.

o Distribute and manage incoming and outgoing mail and courier packages.

o Maintain and update office records, documents, and databases.

2. Office Organization

o Ensure office areas (meeting rooms, kitchen, etc.) are clean, organized, and well-stocked with supplies.

o Monitor and replenish office supplies like stationery, cleaning materials, and other essentials.

o Coordinate maintenance requests for office equipment (printers, copiers, etc.).

3. Clerical Duties

o Prepare and organize documents, reports, and spreadsheets as needed.

o Assist in scheduling meetings, organizing appointments, and maintaining office calendars.

o Support in photocopying, scanning, and data entry tasks.

4. Support to Team Members

o Assist office staff with travel arrangements, hotel bookings, and itineraries.

o Manage the inventory of office assets and ensure their proper functioning.

o Assist HR, accounting, and other departments with ad-hoc requests.

5. Customer Service

o Greet and assist visitors, directing them to appropriate staff or meeting rooms.

o Address any queries from staff or external stakeholders courteously and professionally.

o Support in organizing office events, meetings, and small functions.

6. Document Management

o Handle sensitive and confidential information in accordance with office policies.

o Assist in maintaining physical and digital filing systems for easy access.

Qualifications and Skills:

· Education

· Experience

· Technical Skills

· Communication

· Organizational Skills

· Interpersonal Skills

· Problem-Solving

Work Environment:

This is a desk-based role requiring frequent computer use. The office assistant may be required to move around the office, deliver materials to staff, or assist with setting up meetings.

Salary and Benefits:

· 8,000/- to 10,000/- Monthly with PF, ESIC.