Office Assistant - Admin / Operations

Job Description

Position: Administrative Assistant
Experience Required: 1 Year
Location: Ernakulam, Kadavanthara.
Department: Administration
Reporting To: [Operations Manager/ Admin Head]

Role Overview

We are seeking a detail-oriented and proactive Administrative Assistant with at least 1 year of experience to support the smooth day-to-day operations of our office. The role requires strong organizational skills, report preparation ability, and effective coordination with different departments.

Key Responsibilities

• Prepare professional reports, presentations, and Minutes of Meeting (MoM).
• Manage day-to-day administrative operations, ensuring smooth office functioning.
• Handle incoming phone calls, take and convey messages, and schedule appointments/meetings.
• Organize and maintain company records, files, and databases with accuracy, ensuring data confidentiality and compliance.
• Coordinate with the accounting department to:
• Process payments and verify receipts.
• Assist with invoice handling and follow-ups.
• Work closely with all Heads of Departments (HODs) for inter-departmental coordination and administrative support.
• Assist in office communication, correspondence, and general clerical duties as assigned.

Required Skills & Qualifications

• Bachelor’s degree (preferred) or equivalent qualification.
• Good in computers with strong skills in Word and Excel”
• Minimum 1 year of experience as an Admin Assistant or in a similar role.
• Strong skills in report preparation, documentation, and MoM drafting.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management tools.
• Excellent organizational, time management, and communication skills.
• Ability to multitask, prioritize, and maintain confidentiality.

Personal Attributes

• Professional, proactive, team player and well-organized
• Strong attention to detail and accuracy.
• Pleasant personality with good interpersonal skills.
• An Attitude to learn

Job Type: Full-time

Pay: ₹12,000.00 - ₹20,000.00 per month

Experience:

• Admin/ HR/ Reception : 1 year (Required)

Location:

• Ernakulam, Kerala (Required)

Work Location: In person