Office Administrator

Job Summary:

We are seeking a highly organized and detail-oriented Office Administrator to manage the day-to-day administrative and operational tasks of our office. The ideal candidate will ensure smooth office functioning, support internal teams, coordinate facility needs, and maintain an efficient and professional workplace environment.

Key Responsibilities:

Administrative Support:

• Manage front desk operations including greeting visitors and handling incoming calls/emails.
• Organize and schedule meetings, appointments, and internal events.
• Maintain office files and records in an organized manner.
• Support HR with new hire onboarding documentation and administrative tasks.

Office Operations:

• Monitor office supplies inventory and order as needed.
• Coordinate with vendors for maintenance, housekeeping, courier, and other services.
• Ensure office cleanliness, safety, and compliance with company policies.

Facility Management:

• Handle basic IT and office equipment troubleshooting or escalate to service providers.
• Oversee security access, ID card issuance, and visitor logs.
• Liaise with building management for office-related issues (power, repairs, parking, etc.).

Expense and Documentation Management:

• Manage petty cash and maintain expense records.
• Assist in preparing invoices, purchase orders, and maintaining records of administrative expenses.

Compliance & Reporting:

• Ensure adherence to health, safety, and facility protocols.
• Generate and maintain periodic reports on office maintenance, expenses, and attendance (if required).

Requirements:

• Bachelor’s degree in any discipline (preferred: Business Administration or related field).
• 1–3 years of experience in office administration or similar roles.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong organizational, communication, and interpersonal skills.
• Ability to multitask and manage time effectively.
• High attention to detail and a proactive attitude.