Office Administrator

Job Title: Office Administrator – Showroom & Sales Coordination

Location: Kannur / Kasaragod (as applicable)
Gender Preference: Female
Experience: 1–2 Years
Employment Type: Full-Time

Job Summary:

We are looking for a smart, detail-oriented, and proactive Office Administrator to manage daily administrative, showroom, and sales coordination tasks for our uPVC and System Aluminium windows and doors division. The ideal candidate should have a basic accounting background, proficiency in MS Office, and good communication skills. She will play a key role in ensuring smooth operations of the showroom and supporting the sales and project teams.

Key Responsibilities:

The Office Administrator will be responsible for a range of showroom and operational duties, including but not limited to:

• Preparing and sending quotations for uPVC and System Aluminium product inquiries.
• Following up with customers on quotation status and obtaining approvals.
• Coordinating and scheduling site measurements and surveys with technical/site teams.
• Preparing and maintaining weekly and monthly sales reports for internal use.
• Updating the Sales CRM and accounts on a daily basis (Sales Pipeline, Invoices, Purchases, Payments, Receivables, Expenses).
• Following up with CAM Windows Factory regarding production and delivery updates.
• Coordinating with suppliers on material availability and delivery timelines.
• Maintaining organized documentation for quotations, client interactions, and project updates.
• Tracking and updating internal records related to sales, quotations, and site visits.
• Providing timely and professional customer support via phone, email, and in-person.
• Assisting with daily showroom administrative duties and maintaining office readiness.
• Coordinating with the sales team to ensure timely collection of payments.
• Opening and closing the showroom as per the defined schedule and ensuring it remains clean and presentable.
• Providing product demonstrations and explaining key features to walk-in customers.

Required Qualifications & Skills:

• Bachelor’s degree or diploma in Commerce, Business Administration, or relevant field.
• 1–3 years of relevant administrative or sales coordination experience.
• Basic knowledge of accounting principles and experience in maintaining records.
• Proficiency in MS Office (Word, Excel, Outlook); experience with CRM software is a plus.
• Strong communication skills in Malayalam and English.
• Well-organized, dependable, and customer-service oriented.
• Ability to multitask, prioritize, and manage time effectively.
• Pleasant personality and professional attitude suitable for customer-facing showroom environment.

Benefits:

• Competitive salary based on experience
• Performance incentives and growth opportunities
• Professional work environment with leading industry brands
• Training and support from management and technical teams

Job Types: Full-time, Permanent

Pay: ₹8,000.00 - ₹12,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Work Location: In person