Office Administrator

Job Description

We are seeking a highly organized and proactive Office Administrator to oversee daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will manage office supplies, coordinate schedules, manage calendars, support team communication, and assist with basic HR tasks. This role is crucial in maintaining a productive and efficient workplace environment. Job Location: Hebbal, Bengaluru Job Days: Monday - Saturday Job Timings: 10am - 7pm "Females Preferred" Key Responsibilities: Office Management: Oversee day-to-day office operations. Maintain office supplies, equipment, and inventory. Ensure a clean and organized workspace. Communication: Handle incoming calls, emails, and correspondence. Greet visitors and direct them to the appropriate person or department. Draft and proofread emails, letters, and other documents. Scheduling: Manage calendars and schedule appointments. Coordinate meetings and conference calls. Arrange travel and accommodations. Data Entry and Record Keeping: Maintain accurate and up-to-date records. Input data into databases and spreadsheets. Organize and manage files and documents. Support to Executives: Assist executives with administrative tasks. Prepare reports and presentations. Coordinate executive meetings and events. Event Coordination: Assist in organizing company events, workshops, and conferences. Coordinate logistics, including venue booking and catering. Visitor Management: Welcome and assist visitors. Ensure a positive and professional first impression of the company. Procurement and Vendor Management: Assist in procurement activities. Liaise with vendors and suppliers. Manage relationships with office service providers. Administrative Projects: Take on special projects as assigned. Conduct research and gather information as needed. Skills and Qualifications: Proven experience as an Administrative Assistant is a must. Proficiency in office software (e.g., MS Office, Zoho, Outlook, Google Workspace). Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Attention to detail and problem-solving skills. Discretion and ability to handle confidential information. Knowledge of basic accounting and budgeting is a plus. Job Type: Full-time Pay: ₹10,323.66 - ₹35,000.00 per month Benefits: Paid sick time Provident Fund Schedule: Day shift Application Question(s): What is your Current CTC? What is your Notice Period? How many years of Office Administration Experience you hold? Education: Bachelor's (Required) Language: Hindi (Required) Kannada (Required) Location: Hebbal Kempapura, Bengaluru, Karnataka (Required) Work Location: In person