Manager - Office Administration

About the Company:

Specialties:

Position Summary:

Key Responsible Areas:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Daily Facility management activities (supplying with everything needed, creating comfortable atmosphere, managing company assets, organizing workplaces);
• Manage office supplies stock and place orders including IT PC / Accessories, office supplies, pantry supplies.
• Supporting other daily operations like liaising with all local suppliers/vendors, managing documentation – Eg. Vendors pertaining to Office premises maintenance, Transport, Food Suppliers, Security Services , House keeping , Telephones, Insurance vendors , Legal etc.
• Purchase, lease and maintenance of all contracts on various equipment, services and technologies at Hyderabad level including office space and facilities.
• The purchase of equipment and supplies and control inventories and coordinate delivery and collection of equipment, hampers, and other material for employees in Hyderabad.
• Schedule, coordinate and arrange all small and big office Meetings and events, including booking conference room venues for special events both inhouse and external.
• Track and coordinate renewals of regulatory registrations.
• Working with HR to provide local support as required
• Arrange travel and accommodations whenever needed.
• Respond to emergency situations or other urgent issues involving the facility.

Desired Candidate Profile

• 5 to 8 years of overall experience in Facility Management & Operations
• Excellent Vendor Management Skills
• Familiarity with Facility upkeep, structural issues, and grounds maintenance.
• Good negotiation skills.
• Highly organized and able to prioritize workload effectively.
• Good understanding of Hyderabad Industry landscape
• Strong team player and collaborative approach.
• Excellent written and verbal communication skills
• A passionate self-starter able to work with and without direct supervision.
• Ability to solve problems and think creatively.
• Ability to deal with empathy and respect with all stakeholders.
• Very high ethical standards and personal discipline