Manager - Administration

Key Responsibilities:

1.

• Ensure effective upkeep of office buildings, plant infrastructure and common areas.

2. Security Management

• Manage and supervise security operations including access control, CCTV surveillance, gate pass systems, and emergency response.
• Coordinate with security agencies for deployment, training and periodic audits.
• Ensure implementation of safety protocols for men, material and company property.

3. Housekeeping & Hygiene

• Monitor and manage housekeeping services to ensure cleanliness and hygiene across plant and office premises.
• Conduct regular quality checks and ensure SOPs are followed in all areas including production zones and common areas.

4. Canteen Management

• Oversee daily operations of the staff canteen, ensuring hygiene, food quality, cost control and timely service.
• Manage vendor contracts and feedback mechanisms for continuous improvement.

5. Transportation Management

• Ensure efficient transportation services for employees, including timely pickup/drop, vehicle availability and maintenance.
• Optimize routes and control fuel and vehicle-related expenses.

6. Uniform & Material Management

• Manage the issuance, stockkeeping, and replenishment of staff uniforms and safety gear.
• Coordinate with vendors for procurement and timely distribution as per shift and department requirements.

7. Biwaste Product Liquidation:

Monitor and manage Biwaste Product collection, categorization, and disposal in compliance with company and environmental guidelines.

• Coordinate with vendors for timely pickup and maintain proper documentation.

8. Visitor Management

• Ensure robust visitor management system is in place, including gate passes, visitor escorts, and safety briefings.
• Maintain visitor records and ensure all guests adhere to site protocols.

9. Vendor & Contract Management

• Identify, evaluate, and manage vendors for housekeeping, canteen, security, and transportation.
• Prepare scope of work, finalize contracts, monitor service delivery, and conduct regular reviews.

10. Cost Control & Budgeting

• Prepare annual administrative budget and ensure adherence to cost-saving initiatives.
• Track and control expenses across all admin functions without compromising service quality.

Key Skills & Competencies:

• Strong leadership and team management skills
• Vendor negotiation and contract handling
• Knowledge of compliance and statutory requirements
• Crisis and emergency management
• Excellent communication and interpersonal skills
• Proficiency in MS Office and facility management systems