Manager - Administration and Facility Management

Job Description

1. Managing administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, safety, security, employee induction etc. 2. Leading the admin team at KCI and the contractual employees in housekeeping and security teams. 3. Responsible for managing the performance of the team. Keeping the team engaged and motivated through regular connects. Investing in team development - coaching and mentoring team members to achieve their developmental goals. Hiring and building the team to support business needs. 4. Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities. 5.Develop a deep understanding of current and future business needs. Define resource and capacity requirements. Managing the office space and seating. Planning for and executing office expansions, redesign and office renovations. 6. Budgeting and cost control measures, Monitoring Budget vis a vis variance. 7. Managing repair, maintenance & replacement of office equipments, appliances, furniture, furnishings, vehicles, building, etc. 8. Purchasing, Implementation and operations of Security and Surveillance • Vendor management- Oversee acquisition, installation and commissioning of equipments that are required for the facility IT Systems, air conditioning etc. 9.Establish and maintain all Processes, Documentation, Business Control checks, audits etc. Monitor all Statutory Compliance areas. • Asset Management of the site operations. • Liasioning and coordinating with various departments within the corporate office and all branch offices. 10. Lead the transport facility management for the organization. Create the right balance of cost considerations and employee experience. Ensure safety and security employees availing transport. 11. Manage the procurement process for KCI and global Egon Zehnder offices. Lead scrutiny and due diligence of existing and new vendor contracts. Create structures and processes required to maintain a robust and ethical procurement system. Coach and train team members and stakeholders and procurement processes. Drive governance and audit rigor to improve procurement practices and deliver cost optimization goals. 12. Active participation in the Leadership Team for Strategic Business Planning, implementation, client interaction etc. 13. Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees. 14. Manage office visits for foreign delegates. 15. Lead the conceptualization and execution of employee engagement events. Create delightful employee experiences with well thought through and superbly executed events. 16. Responding to employee concerns and promptly resolving employee complaints and issues. 17. Seeking feedback from employees and stakeholders and developing, executing action plans to solve problems. 18. Building a network of contacts with other organizations in the neighborhood and sharing best practices and for resolving shared challenges. 19.Build strong relationships with vendor partners, suppliers and local authorities. 20. Stay connected with the market and bring in best practices to improve the workspace and environment at KCI.