Job Description

Job Description: Workshop Admin Head Position Summary: We are seeking a highly organized and proactive Workshop Admin Head to oversee the administration, policies, procedures, and overall workflow of our workshop. This role involves managing day-to-day operations, ensuring compliance with company policies, supervising administrative and workshop staff, and optimizing efficiency within the workshop environment. The ideal candidate will have strong leadership skills, experience in workshop or operations management, and the ability to coordinate various departments effectively. --- Key Responsibilities: 1. Administration & Operations Management Oversee all administrative functions within the workshop, ensuring smooth operations. Develop, implement, and enforce workshop policies and procedures. Manage scheduling, workflow, and resource allocation to maximize efficiency. Oversee induction and access requests. Ensure compliance with health, safety, and legal regulations. Ensure Operational Safety transportation fixtures such as lashings and lifting accessories for safety and compliance are being strictly implemented and adhered to. Maintain records, reports, and documentation for audits and operational tracking. Supervise security, cleanliness, and overall upkeep of the workshop and yard. Monitor fuel consumption, maintenance costs, and overall fleet efficiency. 2. Employee Supervision & Management Supervise and support administrative and workshop staff. Assign tasks, monitor work progress, and evaluate employee performance. Conduct training sessions and workshops to improve staff skills and efficiency. Handle employee concerns, disputes, and disciplinary actions when necessary. 3. Process Improvement & Policy Implementation Analyse current administrative procedures and recommend improvements. Implement cost-effective strategies for better resource utilization. Ensure that workshop operations align with company objectives and standards. 4. Communication & Coordination Act as the primary point of contact between management, staff, and other departments. Work with Department Heads regarding concerns and identify appropriate solutions. Coordinate with suppliers, vendors, and external stakeholders for operational needs. Prepare and present reports on workshop efficiency, budget utilization, and maintenance schedules. Collaborate with department heads to address operational challenges and implement effective solutions. Process Improvement & Cost Optimization Analyze workshop operations and recommend process improvements for efficiency and cost reduction. Implement systems to minimize waste, optimize resource utilization, and enhance productivity. Utilize data-driven insights to make informed decisions on workshop performance improvements. 5. Budgeting & Inventory Management Oversee budgeting, expenditures, and procurement processes for the workshop. Oversee the Purchase & Store department and ensure timely procurement of spares, tools, and consumables. Ensure proper inventory management and stock control of materials and equipment. --- Qualifications & Skills: Bachelor's degree in Business Administration, Operations Management, or a related field. 5+ years of experience in workshop administration, operations, or a similar role. Strong leadership and team management abilities. Excellent organizational and problem-solving skills. Proficiency in administrative software, inventory management, and reporting tools. Knowledge of workplace safety regulations and compliance standards. Strong communication and interpersonal skills. Preferred: Experience in road transport, logistics, or infrastructure-related workshops. Familiarity with ERP systems or fleet management software. Certification in safety management or logistics operations. This role is critical for ensuring the seamless operation of our workshop and fleet maintenance activities, directly impacting the efficiency and reliability of our transport services. If you are a results-driven professional with a passion for workshop operations and team leadership, we invite you to apply.