Library and Archive Officer

Job Purpose

To manage, organize, and maintain the library and archival resources, ensuring easy access to information for users, supporting learning, research, and organizational knowledge needs, while preserving and safeguarding archival materials.

Key Responsibilities

Deliverables/outcomes

1. Organize, catalog, and maintain books, journals, digital resources, and archival materials

• Timely and accurate access to library and archival resources for all users

2. Information & Research Support by assisting users in locating, retrieving, and utilizing information efficiently

• Well-preserved, organized, and updated physical and digital collections

3. Preservation & Conservation of rare books, archival documents, paintings and historical records.

• Improved research support and user satisfaction

4. Evaluate, acquire, and update resources to meet organizational and user needs

• Efficient record-keeping and compliance with archival standards

5. Manage online databases, e-journals, and library management systems

• Optimized use of digital and physical resources, enhancing organizational knowledge.

Essential Skills required in Candidate (Functional)

• Manage online databases, e-journals, and library management systems
• Handling, preserving, and maintaining rare books, paintings and archival documents.
• Assisting users with literature searches and data retrieval
• Ensuring confidentiality and proper usage of sensitive archival materials.
• Managing e-resources, databases, and digital libraries

Essential Skills required in Candidate (Behavioural Skills)

• Keeping the library and archives structured and accessible.
• Handling multiple tasks efficiently, especially during peak periods
• Keeping up with evolving digital resources, technologies, and user expectations
• Coordinating with colleagues, researchers, and other departments
• Resolving issues related to missing, damaged, or inaccessible resources

  Role & responsibilities