Legal and Compliance Officer

Job Summary:

The Legal and Compliance Officer is responsible for ensuring that all legal, statutory, and compliance requirements across stores and departments are met. This role involves managing store-related compliances, audit closures, legal support, compliance tracking tools, and cost-conscious budgeting.

Key Responsibilities:

1. Compliances

• Ensure all licenses (S&E, Trade, Advertisement) are valid at all times.
  
• Handle all renewal applications within defined timelines.
  
• Escalate pending notices to the respective departments monthly.
  
• Ensure timely replies and closures of authority notices (within 30 days).
  

2. Audit Closure

• Ensure the timely closure of Internal, Secretarial, and Statutory audits.
  

3. Inter Department/Store Support

• Respond to store queries and escalations within 48 hours.
  
• Maintain and update Legal Notices MIS at the end of each month.
  
• Ensure no ex-parte court actions or penalties due to non-filing of documents.
  

4. Intra Department Support

• Assist with contract drafting and due diligence for HS properties.
  
• Represent the organization in legal proceedings.
  
• Maintain weekly MIS for litigation.
  
• Act on notices/complaints within 2 days and coordinate with authorities as needed.
  
• Conduct trade mark searches, both nationally and internationally.
  

5. Compliance Tool Management

• Maintain and update all licenses and compliances in the tool.
  
• Coordinate with other departments for updates and follow-ups.
  
• Monthly compliance follow-ups with Tax and HR departments.
  

6. Financial Budgeting & Cost Control

• Ensure license and approval expenses are within budget.
  
• Validate and track all POs before invoice dates.
  
• Coordinate approval processes and ensure cost-saving by reducing consultancy fees.
  

Key Skills Required:

• Strong knowledge of legal compliance and statutory regulations
  
• Excellent communication and coordination skills
  
• Detail-oriented with strong organizational abilities
  
• Proficient in using compliance tools and maintaining MIS
  
• Budget management and cost-consciousness
  

Qualifications:

• Bachelors degree in Law (LLB) or related field
  
• Experience in handling legal compliances in a multi-store or corporate setup preferred
  
• Proficiency in MS Office and compliance management tools