Junior Document Controller

DESIGNATION: Junior Document Controller

DEPARTMENT: Projects

INDUSTRY : Digital and Static Signage

LOCATION: Eljo, Kochin, India

SALARY: 15,000 - 20,000

ABOUT COMPANY:

Blue Rhine has always been at the forefront of innovation, setting trends and leading the way in manufacturing and supplying cutting-edge signage, advertising, and LED solutions in the GCC region. With our unwavering commitment to excellence, we have earned the esteemed reputation of being a market leader.

PURPOSE OF THE ROLE:

Support for all the project documentation works on a daily basis.

KEY RESPONSIBILITIES

1. Copy, scan and save documents.

2. Documents review and editing work as per requirements.

3. Preparation and submission of technical documents (Method Statement, Progress Report, Tender supporting Documents, Letter and Transmittals) as per project requirements.

4. Distribute project-related copies to internal teams.

5. Maintain and update the files as per the project folder structure. (Hardcopy if required).

6. Preparation of closing out documents (O&MM, Warranty Certificate, Completion Report, COC & TOC) as per project requirements.

7. Prepare and update the documents/transmittals required for submission based on technical information provided by the project team.

8. Manage the flow of documentation within the project and the organization.

9. Maintain confidentiality on sensitive information and terms of agreement.

10. Review the sign location plan/message schedule and prepare the quantity list.

11. Prepare the comparison sheet as per the contract BOQ and actual work done quantity as per the site.

12. Preparation and submission of closing out the documents (O&MM, Warranty Certificate, Completion Report, COC & TOC) as per project requirements.

13. Understand a procurement strategy and create a schedule as per the project timeline.

14. Prepare and update all the submission regiseters.

15. Prepare and update the documents/transmittals for submission based on technical information provided by the project team.

QUALIFICATION

Bachelor’s Degree/Above. Having Engineering/CS background will be an added advantage

EXPERIENCE

Minimum 1 year in documents controlling/handling

SKILLS

· Knowledge of Aconex and other electronics submissions-Advantage.

· Detail-oriented and meticulous work ethic.

· Data organization skills.

· Proven skill in creating and implementing controlled document processes.

· Work well under pressure and have impressive stress management.

· Strong oral and written communication skills.

· Outstanding time-management.

· Attention to detail.

· Strong interpersonal skills.

· Proficient typing and editing skills.

· Skilled user of Adobe and Microsoft Suite (MS Office and MS Excel).

· Knowledge of Electronic Document Systems and web-based tools-Aconex, Unifier, Etc-Advantage.

KEY PERFORMANCE INDICATORS

1. Project Documentation.

2. Electronic Documentation.

3. Schedule, plan and manage the daily documentation jobs.

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Paid sick time
• Paid time off

Work Location: In person