Junior-Accountant, Accounts Payable 1

The job responsibilities outlined in this document are not exhaustive and may evolve over time and be reviewed according to business needs.

ROLE DESCRIPTION SUMMARY

The incumbent is responsible for managing the end-to-end invoice processing lifecycle, ensuring timely and accurate posting, compliance with accounting standards, internal controls, and SOX requirements. This role will focus exclusively on the finance-side of AP (excluding procurement and vendor master data activities) including invoice validation, GR/IR clearing, payment processing, compliance checks, and system-based reconciliations. The role will also contribute to integration of new entities, S/4HANA AP functionality, automation support, exception handling, and continuous monitoring of control compliance through dashboards and reporting.

PRIMARY RESPONSIBILITIES / KEY RESULT AREAS

• Process vendor invoices (both PO-based and Non-PO) accurately and within timelines, following company policies and accounting guidelines


• Perform basic 3-way match (PO, GRN, and Invoice) and highlight any mismatches to the team for resolution


• Support in vendor query resolution and follow up with relevant teams for invoice status or clarification


• Assist in GR/IR clearing activities and help track open items for timely closure


• Ensure all invoices are correctly coded and approved before posting in the system (SAP/S4HANA)


• Support the team during month-end close by preparing basic accrual entries and checking invoice completeness


• Help in preparing vendor payment proposals and ensure adherence to the payment schedule and internal controls


• Maintain documentation and records in line with audit and compliance requirements


• Monitor the invoice workflow queues and escalate delayed cases to the senior analyst or process lead


• Assist during internal and external audits by sharing requested data and support documentation

COMPETENCIES

• Accuracy & Detail Orientation: Strong focus on accurate invoice processing, reconciliation, and documentation handling


• Compliance-Driven Mindset: Actively monitors and addresses control gaps and ensures adherence to SOX and internal policies


• Process Discipline & Timeliness: Ability to work under pressure and manage high volumes within strict timelines


• Analytical & Reporting Skills: Capable of analyzing exceptions and reporting compliance and operational status through dashboards


• Collaboration & Communication: Proactive coordination with internal stakeholders to resolve invoice/payment issues and close actions

QUALIFICATIONS & EXPERIENCE

• Education: Bachelors degree in Accounting, Commerce, or Finance


• Work Experience: 3-5 years of experience in AP operations within a shared services or corporate finance environment, with exposure to audit and compliance reviews


• Expertise in Oracle P2P systems is a must


• ERP Experience: Hands-on experience in S/4HANA Accounts Payable module is essential


• Finance System Knowledge: Excellent understanding of AP processes, GR/IR logic, payment runs, and accounting postings


• Technical Skills: Proficiency in Excel and PowerPoint; experience with dashboard/reporting tools or automation scripts is an advantage

OTHER KEY REQUIREMENTS / COMMENTS

• Willingness to work in night Shift


• Written and spoken fluency in English is required. French and/or German is an asset