JOB DESCRIPTION AND RESPONSIBILITIES Overall Administration and Human Resource Management. Implementation of HR policies (Recruitment, Selection, Performance Appraisal, Compensation Management, Leave Policy, Travel Policy etc.) for bringing out the best from employees. Handling contractual management systems including commercial contracts. Employees engagement and welfare initiative. To ensure effective systems in time office. Payroll & its related functions. Legal Compliance under Labour Laws. To ensure Employees Grievance Redressed Procedure. Work on annual increments, promotions, transfers and separations. Resolving employees queries, payroll, benefits; Closely interacting with Government Authorities on various administrative matters; liaising with Govt. Officials (Police, Labour Office, RTO, Electricity, Water, Telecom, PF Office, etc.), Social & Political Group. Management of Administrative functions: Security, House Keeping, Contract Labour Management, Training & Development. Monitoring office activities and maintenance of attendance, various rules, holidays calendars, work schedules and leave record necessary for processing payrolls of employees. Drafting of letters for various Ministries/various Govt. authorities. Other duties as may be assigned by management from time to time. Recruitment and Retention. Develop and oversee the recruitment process. Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, and participate in interviewing candidates. Ensure candidate documentation is collected and recorded/filed. Oversee all staff engagement for the country office and manage the new hire orientation and exit process. Compliance and record-keeping. Annually review the Personnel Handbook and recommend amendments needed due to changes in local conditions or labor laws. Manage time clocking system for office and ensure timely submission, approval,accuracy, and filing. Monitor compensation and ensure internal equity, compliance, and benefits are met. Facilitate job analysis and update job descriptions. Payroll and Budget. Coordinate with Finance Manager in the preparation of monthly Payroll. Review employee final payments for accuracy and compliance with labour laws. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Ensure smooth running of all administrative functions in the country office. Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable. Training, Development and Performance Maintenance. Make recommendations by undertaking employee training and development; Oversee the coordination and implementation of annual performance reviews. Employee Relations. Coach, counsel, and discipline employees. Work with senior management to resolve employee relations issues pragmatically. Investigate employee relations issues and work to ensure human resources-related decisions are consistent and fair. Initiate, coordinate, and enforce systems, policies, and procedures. KNOWLEDGE AND SKILLS Administration, HR related knowledge. Ability to carry out discussions with various Central and State Governments Departments. Skills in organizing resources and establishing priorities. Knowledge of the sector and factor directly / indirectly influencing it. Ability to contribute to knowledge management systems and procedures. Decision making ability. Analytical ability. Ability to foster collaborative work environment in a multi-cultural and multi-ethnic environment. Strong interpersonal skills and the ability to work effectively with wide range of constituencies in a diverse community. Ability to communicate effectively, both orally and in writing.
