IT Procurement Specialist

We are looking for an IT Procurement Specialist to join our international IT organization. The ideal candidate will have professional experience in IT procurement & stakeholder management with a proven track record of managing communication within internal team. Who will ensure that the procurement activities of the company are processed according to key business criteria.

Role & responsibilities

• Minimum of 3 years in purchasing/procurement or related field.
• Strong technical knowledge of IT hardware (PC components, mobile, etc.).
• Background in procurement or purchasing, ideally in a commercial or distribution settings.
• Fluent in English (C1); German is a plus.
• Comfortable working in ERP/WMS systems.
• Experience in project-oriented procurement and vendor negotiations.
• Ability to select device configurations (e.g., CPU, RAM, HDD size) using distributor websites.
• Experience in working with distributors or OEMs is a major advantage.

Your tasks

• Procure IT hardware: laptops, desktops, SSDs, RAM, tablets, mobile devices.
• Prepare and configure device specs via distributor platforms.
• Manage deal registration and pre-sales support.
• Negotiate pricing, terms, and vendor contracts.
• Benchmark and align vendor offer with project and business goals.
• Select and evaluate strategic suppliers for ongoing and new initiatives.
• Ensure timely procurement and delivery while optimizing value and cost.
• Report progress and results to internal stakeholders.

Required skills

• Solid understanding of accounting processes and terminology.
• Experience with invoice processing.
• Strong sense of personal responsibility.
• Excellent organizational and time management abilities - high attention to detail and accuracy in data entry.
• Proficient in Excel.
• Strong communication skills for supplier and internal coordination.
• Ability to work independently and manage multiple tasks under deadlines and time pressure.
• Prioritizing tasks to meet closing schedules and reporting deadlines.
• Fluency in English (written and spoken); other language skills are a plus.
• Professional integrity and commitment to confidentiality.
• Handling sensitive financial data with professionalism and discretion.
• Readiness to navigate changing processes, systems, or compliance requirements.
• Experience in working in an international environment.