Import Officer - Procurement

Job Title: Import Officer Procurement

Location: Pune

Experience: Over 5 years in International procurement/import operations (preferably in a manufacturing or engineering industry)

Certifications/Licenses: Sound knowledge of Incoterms, HS codes, and basic customs documentation (Familiarity with ERP systems)

Education: Bachelors/Masters degree in Engineering/Commerce/Supply Chain or equivalent.

Working Days: Mon to Fri (0900 to 1730) & Sat (0900 to 1300)

Overview:

To manage end-to-end procurement-side activities related to imports, including coordination with overseas suppliers, commercial documentation, and supporting landed cost optimization. The role ensures timely import readiness and smooth handover to the EXIM team for customs clearance and banking processes.

Key Responsibilities:

- Vendor Coordination & Order Execution

- Planning Imports as per Business Demand and Lead periods

- Coordinate with international suppliers for execution of confirmed import purchase orders.

- Ensure timely submission of pre-shipment documents (invoice, packing list, COO, inspection certificate, etc.).

- Monitor order progress, shipment planning, and dispatch readiness in line with Incoterms.

Documentation & HS Classification:

- Validate commercial documents for accuracy (product codes, Incoterms, description, value).

- Finalize HS codes in consultation with the EXIM team to ensure duty compliance and benefit under FTAs or CEPA.

- Escalate and resolve discrepancies in documentation before shipment dispatch.

Incoterms & Freight Terms Management:

- Work with suppliers to optimize Incoterms (FOB, CIF, DDP) and recommend most cost-effective freight structures.

- Coordinate with the Logistics Manager for freight availability and preferred shipping routes/modes.

Cost & Duty Estimation Support:

- Liaise with the costing department to share product-level data for landed cost estimation.

- Coordinate with EXIM for anticipated duties, MEIS applicability, and advance license usage (if applicable).

Shipment Handover to EXIM:

- Upon dispatch readiness, share all validated documents with the EXIM team for LC compliance, customs clearance, and port processing.

- Ensure document submission timelines are met to avoid delays in CHA clearance.

Import Master Data Maintenance:

- Maintain updated records of active international vendors, standard lead times, and commercial terms.

- Ensure traceability and accuracy of all import-related procurement documentation.