Job
Description
Role & responsibilities Your essential job responsibility will be to provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training, and development. Additionally, you need to support operations by supervising staff; planning, organizing, and implementing the administrative system. Other main administrative duties include overseeing up-to-date maintenance of personnel records, proper management of HR documents such as employment records and onboarding guides, and updating internal databases. An ideal candidate must have experience with HR procedures and one who can juggle various administrative tasks promptly. Ultimately, you should be able to ensure that the HR department supports employees while conforming to Employment & Labour Laws. Recruitment and Retention Develop and oversee the recruitment process. Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates Ensure candidate documentation is collected and recorded/filed. Oversee all staff engagement for the country office and manage the new hire orientation and exit process. Compliance and Record-keeping Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labor laws. Manage time clocking system for office, ensuring timely submission, approval, accuracy, and filing. Compensation and Benefits Monitor compensation and ensure internal equity & compliance and benefits are met. Facilitate job analysis and update job descriptions. Payroll and Budget Coordinate with Vice President in the preparation of monthly Payroll. Advise Country Director on appropriate staffing levels and assist in budget preparation. Review employee final payments for accuracy and compliance with labour laws. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Administration Ensure smooth running of all administrative functions in the country office. Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable. Training, Development and Performance Maintenance Undertake employee training and development and make recommendations. Oversee the coordination and implementation of annual performance reviews. Employee Relations Coach, counsel, and discipline employees. Work with senior management to resolve employee relations issues pragmatically. Investigate employee relations issues and work to ensure human resources-related decisions are consistent and fair. Initiate, coordinate, and enforce systems, policies, and procedures. Preferred candidate profile
