HR Operation Executive

Job Description

Roles and Responsibilities: 1. Office Administration : a) Oversee day-to-day office operations and ensure a well-organized and efficient workplace b) Manage office supplies, equipment, and facilities. c) Handle vendor relationships and HR Petty cash 2. IT Support: a) Coordinate with admin, IT Team and employees for laptop arrangements and replacement. b) Track and manage company assets, including technology equipment and physical resources. c) Maintain asset records and coordinate with the IT team for updates. d) IT vendor management 3. Vendor Management : a) Monthly payables- Review vendor invoices for accuracy and compliance with agreed terms. Ensure timely processing and payment to maintain good relationships. b) Vendor Agreements- Arranging the agreements of the vendors c) Maintaining records- Keep a centralized, organized system for vendor documentation (agreements, invoices). Regularly update records to reflect any changes in vendor information or contract terms. d) Handling monthly ISO Audit- Ensure compliance with ISO standards by preparing necessary documentation related to vendor activities 4. Employee Engagement Coordination: a) Assist in planning and organizing employee engagement activities and events. B) Coordinate with teams for participation and smooth execution as and when planned 5. Maintaining Reports: Maintain required work reports to ensure smooth operations within the organization. 6. Grievance Handling: Handling day today queries of employees. 7. LnD : Multiple training programs are run at the same time hence work as program co-ordinator for training and attendance recordings. 8. Employee Onboarding and Documentation: a) Support the onboarding process for new hires by preparing necessary documents and facilitating orientation. b) Maintain accurate employee records and files. NOTE : The person should be ready to open and close the office incase of respective person is not available. Keywords facilities management,vendor relationships,petty cash,IT vendor management,vendor agreements,vendor documentation,ISO audit,employee engagement,team coordination,reports maintenance,grievance handling,Learning and Development,HR Operations*,Office Administration*