HR - Office Administration

We are seeking a highly motivated, and meticulous Admin to support our administrative tasks – across HR, IT, Vendor management, Timesheets and others. In this role, you will play an important part in completing tasks on the various systems like SAP, frequently using tools like Excel, Adobe PDF, PowerPoint, Word etc. Identification of improvements in the process to complete them consistently mistake-free and on-time would be expected. You will work closely with various stakeholders like HR, Resource Manager and some new employees to ensure seamless support of these tasks and improved internal workflows.

THE WORK YOU'LL DO

• Daily Administrative Support:

  Provide consistent and timely support for various administrative tasks across different functions.

• Process Optimization & Documentation:

  Clearly document admin processes. Analyze current administrative tasks and workflows to identify areas for improvement.

• AI Chat bot support:

  Admin support for AI chat bots to maintain background data and files for the system.

• Stakeholder Collaboration:

  Work closely with internal stakeholders to understand their admin needs; and follow-up timely for completion of key tasks when inputs from others are needed.

• Continuous Improvement:

  Proactively identify and take on additional administrative tasks as efficiencies are created, ensuring ongoing optimization and support for the organization.

WHO WE'RE LOOKING FOR

Knowledge and Experience:

• Proven experience as an HR admin with minimum 5 years of experience and ability to do repeat tasks effectively.
• Solid understanding of Microsoft office tools, Adobe tools and comfortable learning data entry on systems like SAP
• Experience working with remote teams and managing remote projects.

Skills:

• Excellent analytical and problem-solving skills.
• Strong communication and interpersonal skills, with the ability to effectively collaborate with diverse stakeholders from across Asia and Australia.
• Proficiency in project management to track timelines and task completions.

Ability:

• A self-starter with a strong work ethic and the ability to work independently.
• Passionate about leveraging technology to improve efficiency and productivity will be a plus.