We are seeking a highly motivated, and meticulous Admin to support our administrative tasks – across HR, IT, Vendor management, Timesheets and others. In this role, you will play an important part in completing tasks on the various systems like SAP, frequently using tools like Excel, Adobe PDF, PowerPoint, Word etc. Identification of improvements in the process to complete them consistently mistake-free and on-time would be expected. You will work closely with various stakeholders like HR, Resource Manager and some new employees to ensure seamless support of these tasks and improved internal workflows. THE WORK YOU'LL DO Daily Administrative Support: Provide consistent and timely support for various administrative tasks across different functions. Process Optimization & Documentation: Clearly document admin processes. Analyze current administrative tasks and workflows to identify areas for improvement. AI Chat bot support: Admin support for AI chat bots to maintain background data and files for the system. Stakeholder Collaboration: Work closely with internal stakeholders to understand their admin needs; and follow-up timely for completion of key tasks when inputs from others are needed. Continuous Improvement: Proactively identify and take on additional administrative tasks as efficiencies are created, ensuring ongoing optimization and support for the organization. WHO WE'RE LOOKING FOR Knowledge and Experience: Proven experience as an HR admin with minimum 5 years of experience and ability to do repeat tasks effectively. Solid understanding of Microsoft office tools, Adobe tools and comfortable learning data entry on systems like SAP Experience working with remote teams and managing remote projects. Skills: Excellent analytical and problem-solving skills. Strong communication and interpersonal skills, with the ability to effectively collaborate with diverse stakeholders from across Asia and Australia. Proficiency in project management to track timelines and task completions. Ability: A self-starter with a strong work ethic and the ability to work independently. Passionate about leveraging technology to improve efficiency and productivity will be a plus.
In this role, you will be responsible for providing administrative support across various functions such as HR, IT, Vendor management, and Timesheets. Your key responsibilities will include: - Providing daily administrative support for various tasks across different functions. - Documenting admin processes and analyzing current workflows for process optimization. - Supporting AI chat bots by maintaining background data and files for the system. - Collaborating with internal stakeholders to understand their admin needs and ensuring timely completion of key tasks. - Proactively identifying and taking on additional administrative tasks to create efficiencies and optimize support for the organization. To be successful in this role, we are looking for candidates with the following qualifications and experience: - Minimum 5 years of proven experience as an HR admin with the ability to effectively perform repeat tasks. - Solid understanding of Microsoft Office tools, Adobe tools, and experience with data entry on systems like SAP. - Experience in working with remote teams and managing remote projects. In addition to the qualifications mentioned above, the ideal candidate should possess the following skills: - Excellent analytical and problem-solving skills. - Strong communication and interpersonal skills to effectively collaborate with stakeholders from diverse backgrounds. - Proficiency in project management to track timelines and task completions. As an Admin in this role, you should be a self-starter with a strong work ethic and the ability to work independently. A passion for leveraging technology to improve efficiency and productivity will be considered a plus.,