HR Assistant

Job Purpose

We are looking for a Human Resources (HR) Coordinator to undertake a variety of HR administrative duties who is responsible for managing the end-to-end onboarding experience for new employees. This role provides administrative support to the human resource function as needed, including record-keeping and file maintenance. Ensuring that all onboarding activities are completed efficiently, compliantly, and with a focus on creating a positive and engaging first impression of the company.

Responsibilities

• Coordinate the pre-boarding and onboarding process for new hires.
• Collect and verify new hire documents, forms, and compliance requirements.
• Conducts with new hire orientation.
• Create and maintain employee personnel files and digital records.
• Coordinate with IT/Admin for workstation setup, ID cards, and system access.
• Act as a point of contact for new joiners during their initial day.
• Responding to third party verification requests.
• Providing support in the offer process including and not limited to preparing offer letters.
• Manage employee queries related to HR policies, leaves, benefits, etc
• Ensure HR processes are compliant with internal policies and labor law
• Prepare HR reports, dashboards, and audit-ready documentation as required.
• To engage with vendors & stake holders on a day-to-day basis as per the Business requirements.
• To adhere to 100 % TAT on the tasks assigned as per the agreed SLA
• Performs periodic audits of records to ensure that all required documents are collected and filed appropriately.
• Maintaining and updating candidate records.
• Serving as a point person for all new employee questions
• Liase with payroll team to provide payroll inputs and relevant employee documents.
• Maintains the integrity and confidentiality of human resource records.
• Acts as a liaison between the organization and vendors
• Support team members with various ad hoc tasks

Knowledge and Experience

• Masters in HR or Bachelors in HR with experience will be ideal and having good presentation skills will be an advantage
• A minimum of 1 Year of experience in HR shared services environments will be an advantage
• Good verbal and written communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism
• Attention to details and Ability to multitask and prioritize accordingly
• Strong understanding of HR processes and employee lifecycle management
• Proficient with Microsoft Office software

Shift hours

• India Standard hours