HR Assistant

Key Responsibilities

A. Recruitment & Coordination

• Manage end-to-end recruitment process for all categories including drivers, warehouse, operations, and office staff.
• Source candidates through portals, agencies, and referrals; screen and shortlist applications.
• Conduct reference checks, issue offer/appointment letters, and coordinate onboarding.
• Maintain recruitment trackers and submit monthly hiring reports to HR Manager.

B. Employee Documentation

• Collect and verify all joining documents from new employees (ID, address proof, educational certificates, experience /relieving certificates, licenses, etc.).
• Create and maintain individual personnel files — both physical copies and digital employee master records.
• Assist in preparing HR letters such as confirmation, Increment, transfer, and experience certificates etc

C. Attendance & Leave Management

• Monitor daily attendance across all branches and departments.
• Collect and consolidate weekly and monthly attendance data from branch offices.
• Track and record leave applications, permissions, and absences, ensuring proper documentation and approvals.
• Share consolidated attendance data with HR Manager for payroll processing.

· D. Meetings & Coordination

• Organize and coordinate various internal meetings including: Daily stand-up meetings, Driver meetings, Monthly Management meetings etc

E. Branch Coordination & Reporting

• Act as the first point of contact for all employee-related queries from branch offices (attendance, payroll, leaves, documents, etc.).
• Collect daily/weekly reports from all branches — HR, operations, and administration.
• Maintain smooth communication and ensure timely response to branch-level HR issues.

F. Payroll Assistance

• Assist the HR Manager in monthly payroll processing by providing accurate inputs: Attendance and leave data, Salary advance records, Special deductions and any other data relevant for the smooth processing of the monthly payroll.
• Maintain payroll-related confidentiality at all times.

G. Employee Engagement & Training co-ordination

• Coordinate employee engagement programs, celebrations, and welfare initiatives to boost morale.
• Support in organizing training and development sessions (safety, soft skills, operational awareness).
• Maintain records of participants and post-training feedback.
• Promote a positive work culture and encourage employee participation.

H. General HR Support

• Provide administrative and operational support to the HR Manager in day-to-day activities.
• Act as the first point of contact for employees for HR-related information & queries.
• Perform any ad-hoc responsibilities or special projects assigned by the HR Manager or Management.

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

Ability to commute/relocate:

• Aluva, Kerala: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Human resource: 2 years (Required)

Work Location: In person