Hr And Administration Consultant

Job brief

We are seeking a highly capable HR & Admin Executive (Single role) to join our team and provide comprehensive support to our HR and Admin functions . In this role, you will be responsible for efficiently processing employee data, keeping company policies up-to-date, and assisting in the hiring process. Your exceptional organisational skills and familiarity with HR functions will contribute to the smooth running of all HR operations. You will play a crucial role in maintaining accurate employee records, ensuring compliance with HR policies, and promoting effective communication within the organization. Your attention to detail and ability to handle confidential information with discretion will be essential in this role. Join us and make a significant impact on our HR processes and overall organisational efficiency.

Responsibilities

• Organizing, maintaining and updating internal databases with digital personnel records of relevant employee information
• Maintaining physical and digital personnel records like employment contracts
• Update internal databases with new hire information
• Create and distribute guidelines and FAQ documents about company policies
• Handling recruitment & selection, compensation & benefits, employees engagement & relations, performance management, safety compliance, etc
• Gather payroll data like bank accounts and working days
• Keeping a track record of leaves such as sick or maternity
• Publish and remove job ads
• Schedule job interviews and contact candidates as needed
• Pre-screening (including cold calling/automation) / Doing short listing and delivery
• Prepare reports and presentations on HR-related metrics
• Develop training and onboarding material
• Respond to employees questions about benefits
• Supervising new employee onboarding, preparing offer documentation, and conducting orientation sessions Assist in exiting employees offboarding and F&F formalities
• Assist in Admin functions like handling vendor payments, vendor relations and staff mgmt

Requirements and skills

• Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
• Familiarity with Human Resources Information Systems (HRIS)
• Basic knowledge of labour rules
• Extensive experience in working with MS Office tools like Mail, Excel, Word and PPT
• Organizational skills
• Extremely good verbal and written communication skills
• Graduate or Post Graduate degree in Human Resources Management or relevant field