HR Administrator & Office Coordinator

About the Role:

We are looking for a proactive and organized professional to manage the overall office infrastructure, staff coordination, and administrative operations, along with supporting basic accounting functions. The ideal candidate should have a strong sense of ownership, hands-on experience in office management, and excellent coordination skills to ensure smooth functioning across departments.

Job Role: HR Executive

Job Location: Ludhiana

Experience Required: 2-3 Years

Key Roles and Responsibilities:

• Oversee day-to-day office operations, ensuring a clean, safe, and efficient work environment.
• Manage vendor coordination, office maintenance, procurement, and asset inventory.
• Handle front desk activities, visitor management, and general administrative support.
• Coordinate staff attendance, leave tracking, and office discipline in collaboration with HR Manager.
• Assist in employee onboarding, documentation, and exit formalities.
• Manage petty cash, office expenses, reimbursements, and vendor payments.
• Maintain accurate records of purchases, bills, and administrative expenditures.
• Coordinate IT, facility, and infrastructure support for smooth office functioning.
• Organize internal meetings, celebrations, and employee engagement events.
• Employee Grievance Handling and Documentation: Address and document employee grievances promptly, promoting a fair and respectful work environment for all employees.

Behavioural Characteristics:

• Organized, reliable, and approachable.
• Positive attitude with a sense of accountability.
• Team player with a proactive and professional.
• Exceptional Communication Skills
• Problem-Solving Aptitude
• Relationship Building
• Ethical and Compliance-Oriented
• Time Management and Prioritization

Must Have Skills:

• Proven track record in a similar front office and office management role in Service Industry.
• Exceptional organizational and interpersonal abilities.
• Capability to function autonomously and as part of a collaborative team.
• Strong understanding of office administration and coordination.
• Working knowledge of basic accounting and expense management.
• Excellent communication and follow-up skills.
• Proficiency in MS Office (Excel, Word, Outlook) and Google Workspace.
• Understanding of HR policies and employee documentation.

Good-to-Have Skills:

• Experience with Tally or accounting software.
• Familiarity with HR tools, job portals, or ATS systems.
• Exposure to vendor negotiations and facility management.
• Event planning or employee engagement coordination experience.

Education:

• Bachelor’s degree in Commerce, Business Administration, or a related field.
• Additional certification in Office Management, HR, or Accounting will be a plus.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person