HCL is For Accounts Payable - Associate/Analyst -Noida

Job Description

Job Description: Invoice Processing Non PO Using scanned invoice, create invoice records for non-PO invoices by inputting invoice header information and ensure all necessary fields in Customers ERP system have been accurately input. Verify invoice has not been previously entered or paid (no duplicate entry) Verify all invoices are appropriately approved using the approval matrix spreadsheet (both approvers respective dollar limit and cost center / business unit authority) Route invoices through for coding and approval Validate and approve the invoice Track, monitor and follow up with Customer for timely completion of tasks / exceptions / approvals Maintain a business critical tracker (utility, rent tracker) to monitor that all business critical payments are made on a timely and accurate basis. Post invoices in ERP Invoice Processing PO Using scanned invoice, create invoice records for PO invoices by inputting invoice header information and ensure all necessary fields in Customers ERP system have been accurately input. Verify invoice has not been previously entered or paid (no duplicate entry) Verify a 2-way and 3-way match for all invoices Verify all invoices are appropriately approved and there are no deviations from the original PO or deviations are within the approved threshold Cancel/undo goods receipt in ERP in case of price & quantity variances Route it to Customer for necessary approvals to create / amend PO Review, validate and provide approval to create / amend PO Create / amend PO with necessary approvals Assist with the creation of PO's by entering data into ERP based on information provided by Customer Track, monitor and follow up with Customer for timely completion of tasks / exceptions / approvals Post Invoices in ERP Payment Processing Create payment registers for all payments to be processed as per the Customer payment calendar Check the payment terms if it is according to standard payment terms Check for any duplicate payments Send any exceptions to payment terms Send invoices on hold report with reasons Approval of payments Approval of exception payment release Print checks and perform positive pay process Sort checks for distribution and disbursements Initiate WIRE / ACH / EFT payments Validate and approve WIRE / ACH / EFT payments Perform entry of payment into TWS or Customer bank Receive daily email notification, if any on positive pay exceptions Validate and approve payments in TWS or Customer bank Research the reason and action to ensure closure of all payment processing exception cases