GUEST Relationship Executive (Admin)

Job Description

Role & responsibilities : 1. Role Definition: Responsible for handling the Front office operations, Vendor Management, Travel Bookings, Purchase Order creation, Invoice processing Office, Office Maintenance 2. Supervision of routine housekeeping, Security, Facility management & Courier. Office Maintenance - Upkeep & monitoring of Air conditioner, Gen-Set, Printer, Photocopier, Scanner etc. Cafeteria management including finalization of vendors, and ensure timely delivery, food quality (lunch and evening snacks) 3. Office Stationery - Vendor finalization in coordination with HO. Procurement, quality check and record keeping of issuance and stock. 4. Travel & Hotel Arrangements - Local Taxi, Hotel and Employees travel - Timely booking, coordination and follow up with vendors and HO and feedback collation and sharing. Support in Vendor Management. 5.Vendor Selection process, contract renewals, Timely payments and responsible for NDC, SOB etc. 6. Invoice Processing - Purchase Order creation, Verification/clearing of vendor bills/invoices as per valid vendor contracts/agreements for HR & Admin Vendors Time Office Management - Maintaining and upkeeping attendance records of all SID and all OS staff. Collating attendance input sharing with HO/agency. Interview Coordination - (SID & OS) Dealer Meet, Promotor Day & Family Day etc. Reimbursements - collating the employees claims including upcountry staff and checking the claims as per policy 7.Training Coordination (HR & Product) - Room arrangements (Audio & Video), Stationary, attendance, feedback collection and reporting to HO Notice Board - Statutory Compliance display, Birthday list, EOM, any other Preferred candidate profile 1. Must have excellent communication skills (English & Local language) 2. Should be matured & Presentable 3. Must have decent computer skills and knowledge of basic EPABX 4. Exceptional customer service skills are a must. 5. Must have good interpersonal and active listening skills. 6. Negotiation and Decision-making skills Creative problem-solving skills 7.Advance Excel Skills 8.Experience - 2 years to 5Years 9. Location - Patna ( Only female can apply ) Email Id - Ch.Superwelleast@sony.com