As the internal support organization for DNV and DNV owned companies, we deliver shared services within Human Resources, Finance, IT and Real Estate & Procurement to DNV globally. Our mission is to enable DNV to grow, succeed with its business goals and improve competitiveness. Customer experience is at the core of everything we do. GSS is responsible for many of the tools, processes and daily routines that create the backbone of DNV.

About the role

The Graduate Trainee, Project Administrator reports to the Team Lead, Project Administrator. The Graduate Trainee, Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Graduate Trainee, Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems.

Primary tasks of this role:

High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
Ability to prioritize and deliver timely support requests.
Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.
Collaborates and communicates regularly with the Project Controller and Project Manager on related items.
System related activities for assigned projects:
- Project setup and Maintenance in TeamCenter (Including Agreement & Budget).
- Project setup and Maintenance in Oracle Finance (Including Agreement & Budget).
- Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)
- Draft Invoice Generation.
- Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.
- Works with the PC and/or the PM to resolve transactional errors in Oracle.
- Event entry and processing related to invoicing, and Revenue Recognition.
- Invoice Processing.
- Invoice manual revisions to the formatted document, and attachments.
- Invoice Distribution up to and including Client Portal Entry.
- Credit Memo approval request, Oracle creation and processing.

What we offer

Flexible work arrangements for better work-life balance
Generous Paid Leaves (Annual, Sick, Compassionate, Local Public, Marriage, Maternity, Paternity, Medical leave)
Medical benefits ( Insurance and Annual Health Check-up)
Pension and Insurance Policies (Group Term Life Insurance, Group Personal Accident Insurance, Travel Insurance)
Training and Development Assistance (Training Sponsorship, On-The-Job Training, Training Programme)
Additional Benefits (Long Service Awards, Mobile Phone Reimbursement)
Company bonus/Profit share.

About you

Position Qualifications:

Masters degree in finance or equivalent
Excellent written and verbal communication skills in English
Comfortable working as part of a global and multi-cultural team
Comfortable working in 9 am to 6 pm shift with Hybrid working

Personal Qualities

Communicates effectively, is pragmatic, builds relationships and can influence
Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels
Keep a positive and proactive attitude, with a solution-oriented mindset
Executes tasks independently
Be self-motivated, resilient and cope with work pressure
Attention to detail
High proficiency in learning and working with systems
Reliable and good communicator

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