Job
Description
Develop, review, and finalize financial contract terms related to shipbuilding, repairs, maintenance, and procurement with precision. Ensure contracts align with financial policies, cost structures, and profitability targets of the shipyard. Conduct detailed cost analysis before finalizing contracts to ensure financial feasibility. Evaluate direct and indirect costs, including materials, labor, overhead, and subcontracting expenses. Review final contract settlements, including retention payments, warranties, and guarantees. Validate from suppliers, contractors, and service providers invoice details against purchase orders (POs), contracts, and delivery challans. Investigate discrepancies between PO terms and invoice amounts. Liaise with procurement, warehouse, and user departments for discrepancy resolution. Oversee maintenance of payment logs with transaction IDs, bank UTR numbers, invoice references, as well as an audit-ready invoice repository with all supporting documents. Assist internal, statutory, and government auditors in invoice verification. Address auditor queries regarding contractor bills, cost center allocations, and approvals. Oversee generation of daily, weekly, and monthly reports on pending invoice status, processed bills and payment disbursements and outstanding vendor liabilities. Identify and mitigate financial risks related to contractual obligations, exchange rate fluctuations, penalties, and late payments. Ensure that contingency plans are in place for financial uncertainties such as cost overruns or contract cancellations. Monitor potential breach of contract risks that could result in financial losses or legal disputes. Ensure that financial claims for project delays, variations, or contract terminations are properly documented and pursued. Ensure compliance with Foreign Trade Policy (FTP) and RBI regulations for export proceeds realization. Ensure timely filing of GST returns (GSTR-1, GSTR-3B, GSTR-9, GSTR-9C). Reconcile GST Input Tax Credit (ITC) with GSTR-2A and GSTR-2B to prevent ITC mismatches. Ensure correct reconciliations of tax credits, duty exemptions, and refunds. Generate monthly and quarterly reports on SEZ/EOU tax savings, refunds, and exemptions. Ensure payroll processing adheres to all local and national labor laws, including Provident Fund (PF) contributions, Employee State Insurance (ESI), Professional Tax (PT), Income Tax (TDS deductions) and Form 16 issuance, Gratuity calculations and settlements, Bonus payments as per Payment of Bonus Act, Minimum Wage Act compliance for different categories of employees. Address employee queries related to salary structure, deductions, PF withdrawals, tax deductions, and benefits. Investigate and resolve any discrepancies in salary disbursement in coordination with HR and Finance. Ensure that full and final settlements of resigned/retired employees are processed on time, including gratuity and leave encashments. Provide monthly, quarterly, and annual payroll reports to the Head Finance and Accounts, including total salary expenses, overtime costs and trends, headcount cost analysis, budget variance reports. Ensure regulatory compliance in all quality control activities, aligning with ISO 9001:2015 for quality management, ISO 45001:2018 for occupational health and safety, ISO 14001:2015 for environmental protection, and industry-specific product certification standards for shipbuilding/ Ship repair. Role & responsibilities Preferred candidate profile
