Role Overview
The Fundraising Coordinator will support Sol s ARC s resource mobilization efforts by coordinating donor engagement, managing fundraising operations, and supporting the development of proposals, reports, and communication materials. The role requires strong organizational skills, excellent communication, and a passion for building relationships that advance social impact.
Key Responsibilities
1. Donor Engagement & Relationship Management
Support regular communication with existing donors (both Indian and international).
Coordinate donor meetings, visits, and events; prepare background briefs and presentations.
Maintain and update donor records, contact databases, and engagement trackers.
2. Fundraising Operations
Support the fundraising team in mapping potential new donors (CSR, philanthropy, foundations, HNIs).
Track proposals and reporting timelines to ensure compliance with donor requirements.
Assist in preparing due diligence documents, budgets, and supporting annexures for funding proposals.
3. Proposal Development & Reporting
Assist in drafting and formatting grant proposals, concept notes, and donor reports.
Coordinate inputs from program, finance, and communications teams to ensure timely submission.
Support the development of donor-specific presentations, decks, and updates.
4. Knowledge Management & Research
Maintain repository of proposals, reports, and donor communications.
Conduct desk research on new funding opportunities, sector trends, and donor priorities.
Track fundraising metrics and generate periodic reports for leadership review.
Required Qualifications & Experience
Bachelor s degree in Social Sciences, Development Studies, Business, or related field
2 4 years of experience in fundraising, partnerships, donor management, or related functions in the social sector.
Strong written and verbal communication skills, with ability to draft proposals and reports.
Excellent organizational and coordination skills with attention to detail.
Comfort in working with cross-functional teams (program, finance, communications).
Knowledge of CSR ecosystem, donor reporting requirements, and compliance frameworks (FCRA, 80G, CSR-1) is an advantage.
Proficiency in MS Office (Word, PowerPoint, Excel) and familiarity with donor management tools/CRMs preferred.
Key Performance Indicators (KPIs)
1. Donor Engagement & Relationship Management
Donor Communication Timeliness:
95% of donor queries/emails responded to within 3 working days.
Donor Retention Support:
Ensure at least 90% of existing donor reporting/updates are delivered on or before agreed deadlines.
Engagement Records:
Maintain updated donor database with 100% accuracy (meetings, calls, commitments).
2. Fundraising Operations
Proposal Pipeline Tracking:
Maintain tracker with 100% active proposals updated monthly.
Donor Meeting Coordination:
Support at least 1 2 donor interactions/meetings per month.
Internal Coordination:
Collate program/finance inputs for proposals & reports within agreed timelines 90% of the time.
3. Proposal Development & Reporting
Proposal Quality:
Support drafting of at least 6 8 proposals/concept notes per year with
Reporting Timeliness:
Ensure 100% of donor reports are submitted by deadline.
Error-Free Submissions:
Reports and proposals submitted with
4. Knowledge Management & Research
Donor Research:
Identify and document at least 10 new donor/CSR leads per quarter.
Knowledge Repository:
Maintain 100% repository of proposals, reports, and communications updated monthly.
Insights Sharing:
Share at least 1 donor or sector insight per quarter with the fundraising team.
5. Excel Tracker & Data Management
Tracker Accuracy:
Maintain 100% up-to-date fundraising tracker with proposals, reports, and deadlines.
Data Visualization:
Prepare quarterly donor status reports for management using tracker data.
Error Rate:
Ensure
6. General Performance & Culture
Team Collaboration:
Positive feedback from cross-functional teams (programs, finance, communications) in 2 annual reviews.
Adherence to Values:
Compliance with Sol s ARC policies on child protection, PoSH, and ethical fundraising (100%).
Learning & Growth:
Participate in at least 1 training/learning opportunity annually. es & scoring), so the person s performance can be reviewed at 6 months / 1 year
Professional Traits You Are
A natural planner who builds structure and timelines that others can rely on.
Proactive: spot gaps, propose fixes, build team capacity when needed.
Data-savvy: use evidence to refine narratives and drive decisions.
Calm under shifting priorities; re-prioritise without drama.
Consistently professional with colleagues, partners and leadership.
Hungry to learn, yet firm on boundaries, quality and accountability.
Attitude
Yes-and mindset you amplify ideas instead of shutting them down.
Ownership over blame you fix the problem before explaining it.
Growth-oriented feedback is fuel, not criticism.
Tools Demonstrable Proficiency
Google Workspace (Docs, Sheets, Slides, Drive).
Comfortable self-learning and experimenting with AI tools such as ChatGPT to speed up drafting or data synthesis.
What We Offer
Role in shaping the sustainability and growth of Sol s ARC.
A supportive, values-driven work environment.
Opportunities for professional growth and sector engagement.
