Job
Description
Key Responsibilities: Contractor Management: Handle all types of contractor relationships, including onboarding, contract management, and ensuring adherence to terms and conditions. Regularly monitor and audit contractor performance to ensure compliance with contractual agreements and company policies. Coordinate with contractors for the timely submission of invoices, documentation, and ensure proper billing processes. Invoicing and Payment Processing: invoicing process for contractors, ensuring that invoices are accurate and submitted on time. Coordinate with the finance team for timely processing of payments. Ensure that all payments are in line with contractual agreements and within the budget. Manpower Handling: Maintain accurate records of the workforce, including contractors, casual workers, and apprentices. Ensure appropriate staffing levels as per business requirements. Coordinate with the relevant departments to ensure the timely availability of manpower and monitor their productivity and performance. Time Attendance Management: Oversee the implementation and maintenance of time attendance systems for all manpower (contractors, employees, apprentices). Ensure accurate recording of working hours, overtime, leaves, and other time-off requests. Resolve discrepancies related to timekeeping and attendance in a timely manner. Compliance Management: Ensure compliance with statutory regulations related to Provident Fund (PF), Employees State Insurance (ESIC), and other labor laws. Prepare and submit timely reports to government bodies and statutory authorities for PF, ESIC, and other compliance matters. Coordinate with external agencies for the regular audits and filing of necessary documentation. Industrial Relations (IR) and Union Relations (UR): Foster and maintain positive Industrial Relations within the organization, addressing issues related to employee satisfaction and union negotiations. Ensure adherence to labor agreements, settlement terms, and collective bargaining agreements. NAPS and Apprenticeship Management: Oversee the administration of the National Apprenticeship Promotion Scheme (NAPS). Coordinate with local authorities for the enrollment of apprentices and ensure compliance with NAPS guidelines. Track and monitor the performance and training of apprentices in accordance with NAPS requirements. HR Records & Documentation: Maintain comprehensive HR records for all contractors and employees, ensuring that documents are up to date and compliant with legal standards. Prepare and maintain all relevant reports related to attendance, leave, PF, ESIC, and union agreements. General HR Support: Assist with any HR-related queries from contractors, staff, or unions. Provide support in audits, investigations, and any other HR-IR related activities. Support in the formulation and implementation of HR policies and procedures.
