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Kaligraph Info Systems
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Front Office Executive (Female)

Front Office Executive (Female)

Kaligraph Info Systems

0 years

0 - 1 Lacs

Calicut

Posted:4 months ago| Platform: GlassDoor logo

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Skills Required

scanning dispatch service crm inventory compliance support word excel training

Work Mode

On-site

Job Type

Full Time

Job Description

Key Responsibilities

Reception & Visitor Management: Greet visitors, maintain the front desk, manage appointments and meeting room schedule.
Calls & Communication: Handle inbound/outbound calls, WhatsApp, and email; route queries to the right teams; maintain call logs.
Administrative Support: Prepare quotations, invoices, and basic letters; assist with filing, scanning, courier dispatch, and record keeping.
Sales/Service Coordination: Log service calls, follow up with customers, update CRM; coordinate technician/sales appointments.
Cash & Inventory: Manage petty cash, maintain stationery and pantry inventory, raise purchase requests when needed.
Compliance & Clean Desk: Maintain visitor register, ID badges, and keep reception neat and presentable.
Basic Social/Office Support (nice to have): Post simple updates (festivals, notices) on office boards or WhatsApp Broadcast.

Must-Have Skills

Excellent communication in English & Malayalam (Hindi is a plus).
Confident telephone etiquette and customer handling.
Strong MS Office/Google Workspace skills (Word/Docs, Excel/Sheets, Outlook/Gmail).
Good organization, punctuality, and attention to detail.

Good to Have

Experience with CRM or ticketing tools.
Basic knowledge of Tally/Zoho Books for voucher entries (training can be provided).
Prior experience in front office/reception/admin.

Qualifications

Graduate in any discipline (B.Com/BBA preferred but not mandatory).
Presentable, courteous, and professional demeanor.

Job Types: Full-time, Fresher

Pay: ₹8,000.00 - ₹15,000.00 per month

Work Location: In person

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