Front Office Assistant

We are looking for energetic and fair looking Female candidate who are willing to work as a team.

Note: Thodupuzha -Muvattupuzha candidates only

Job Overview: The Front Office cum Office Assistant provides essential administrative support to ensure the smooth operation of the office. This role involves a variety of tasks including managing communications, maintaining records, and assisting with daily office functions. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks efficiently.

Key Responsibilities:

• Front office management
• Administrative Support: Perform general office duties such as answering phones, responding to emails, and managing correspondence.
• Document Management: Maintain and organize files, records, and documents, both physical and digital, ensuring they are up-to-date and easily accessible.
• Scheduling: Assist in scheduling meetings, appointments, and conference room bookings. Coordinate and manage calendars for team members as needed.
• Office Supplies: Monitor and order office supplies and equipment, ensuring that stock levels are maintained and that all supplies are accounted for.
• Data Entry: Enter and update data into various systems or databases accurately and promptly.
• Customer Service: Greet visitors and clients, providing a professional and welcoming experience. Address inquiries and direct them to the appropriate department or personnel.
• Event Coordination: Assist in organizing and coordinating office events, meetings, and other activities.
• Mail Handling: Sort and distribute incoming mail and prepare outgoing mail and packages.
• General Office Maintenance: Ensure the office environment is tidy and presentable, including common areas and meeting rooms.
• Support to Other Staff: Provide support to other administrative staff and departments as needed.

Qualifications:

• Education: High school diploma or equivalent; some college coursework or vocational training in office administration is preferred.
• Experience: Previous experience in an administrative or office support role is advantageous but not required.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving abilities.
• Attributes: Professional demeanor, positive attitude, and the ability to handle confidential information with discretion.

Working Conditions:

• Office environment with typical office equipment and noise levels.
• Regular work hours with occasional overtime or flexible hours as needed

Job Type: Full-time

Pay: ₹10,000.00 - ₹15,000.00 per month

Education:

• Diploma (Required)

Experience:

• Microsoft Office: 1 year (Required)
• total work: 1 year (Required)

Language:

• Hindi (Preferred)
• English (Required)

Work Location: In person