Front Office/ Admin Executive

Job Title: Front Office Executive / Admin Executive

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About Kimirica Hunter International

Kimirica Hunter International is a leading name in luxury hotel amenities and personal care products, catering to premium hotels and hospitality brands worldwide. With a commitment to quality, innovation, and sustainability, Kimirica has established itself as a trusted global partner.

Role Overview

Front Office Executive / Admin Executive

Key Responsibilities

Front Office Management

• Greet and assist visitors, clients, and vendors in a professional manner.
• Manage incoming calls, emails, and correspondence.
• Maintain the reception area to ensure a clean and welcoming environment.
• Coordinate visitor entry passes and manage security protocols.

Administrative Support

• Assist in scheduling meetings, appointments, and conference room bookings.
• Handle courier services (inward & outward), letters, and parcels.
• Maintain records of attendance, office supplies, and other administrative logs.
• Coordinate with various departments for smooth daily operations.
• Support HR & Admin teams with routine documentation and event coordination.

Facility & Office Management

• Manage office maintenance, housekeeping, and stationery inventory.
• Liaise with vendors, service providers, and ensure timely delivery of services.
• Support administrative activities during company events, audits, or visitor delegations.

Purchase & Material Support (Manufacturing)

• Assist in identifying and raising purchase requirements for general items and manufacturing facility needs.
• Coordinate with vendors for procurement of items such as

  spare parts, trolleys, tools, and other facility consumables

  .
• Follow up on quotations, purchase orders, and delivery timelines with vendors and the purchase team.
• Maintain basic records of purchases and ensure timely approvals and documentation.
• Support the purchase department in sourcing local vendors and negotiating basic requirements.
• Ensure purchased items are received and handed over to the concerned departments as per process.

Desired Candidate Profile

• Education:

  Graduate in any discipline (preferred: Hospitality, Administration, or related fields).

• Experience:

  2–6 years of experience in front office/admin roles, preferably in manufacturing or corporate setups.

• Skills:

• Excellent verbal and written communication skills (English & Hindi).
• Proficient in MS Office (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Pleasant personality and professional appearance