Front Office & Admin

Job Summary:

Key Responsibilities:

Front Office Duties:

• Greet and welcome visitors, clients, and employees in a professional manner.
  
• Answer and direct incoming phone calls promptly and efficiently.
  
• Manage the reception area, ensuring it is tidy and presentable at all times.
  
• Handle incoming and outgoing correspondence, courier, and packages.
  
• Maintain visitor logbooks and issue visitor passes as required.
  

Administrative Support:

• Maintain and update office records, documents, and files.
  
• Manage inventory and order office supplies as needed.
  
• Support HR and Admin departments with clerical tasks such as scheduling interviews, filing documents, etc.
  
• Assist with travel and accommodation arrangements for staff and guests.
  
• Coordinate internal meetings, booking rooms, and preparing materials as required.
  
• Manage maintenance and servicing of office equipment and liaise with vendors for office infrastructure needs.
  

Qualifications & Skills:

• Bachelor’s degree in any discipline or relevant diploma.
  
• 1–3 years of experience in a front office or administrative role.
  
• Proficiency in MS Office (Word, Excel, Outlook).
  
• Excellent verbal and written communication skills.
  
• Strong interpersonal and organizational skills.
  
• Ability to handle confidential information with discretion.
  
• Professional appearance and a customer-service mindset.
  

Working Hours:

Monday to Friday,
(Saturdays may be half-days or off depending on company policy)