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Aditya Birla Insulators
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Front Line Officer - Store & Commercial

Front Line Officer - Store & Commercial

Aditya Birla Insulators

5 - 10 years

2 - 5 Lacs

kolkata

Posted:8 hours ago| Platform:

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Skills Required

process automation grn payment processing stock management process improvement reconciliation inventory control sap hana operations auditing

Work Mode

Work from Office

Job Type

Full Time

Job Description

Job Purpose:

To ensure timely and accurate execution of all Materials Department activities including GRN preparation, job challan reconciliation, RGP tracking, SAP HANA process improvement, scrap asset sale stock management, AP digitization, and 5S implementation. The role ensures smooth inventory control, audit compliance, and operational efficiency for the unit. Physical Checking of Materials and Department round.

Technology handled

SAP HANA (MM Module)
HandHeld Terminal (HHT) Automation
Digital AP/GRN Scanning Systems
Excelbased coal GCV/moisture calculations

Inventory Handling

Store types: Chemical Store (3storied mezzanine), Spares, Consumables
High volume GRN/SRV transactions
Scrap asset sale stock (SJ24/SJ25)

Documentation Volume

Daily GRN scanning
RGP, Job Challan, SRV, Coal Credit/Debit Note
High volume of vendor documentation for compliance audits

Context Challenges:

Dependency on Purchase, SQC, and Fice for timely GRN posting.
Difficulty in closing aged RGPs due to vendor delays or mismatches.
SAP HANA stability issues requiring continuous IT coordination.
Ensuring zero pending stock entries in scrap/asset sale locations.
Implementing 5S in a fully operational mezzanine store with space constraints.
Driving WastetoWealth initiatives with limited vendor awareness and technical validation.
Maintaining complete audit documentation without backlog in AP scanning.

Accountability

Supporting Actions

GRN Preparation Accuracy

Complete GRNs within 24 hrs (domestic) and 7 days (import).
Maintain > 98% accuracy in SAP posting.
Ensure monthly 100% GRN posting.
Prepare coal debit/credit notes based on GCV/moisture reports.

Job Challan Reconciliation RGP Control

Reconcile challans within 2 days of material return.
Achieve > 95% RGP closure.
Regular vendor followup and mismatch resolution.
Maintain zero discrepancy between SAP and physical stock.

SAP HANA System Improvement

Identify and escalate SAP issues.
Reduce manual interventions by process automation.
Drive workflows and implement innovations like HHT autoissuance.
Maintain AP error rate below 2%.

Scrap Asset Sale Stock Generation

Check SJ24/SJ25 stock monthly and maintain zero pending entries.
Ensure payment clearance before generating invoices.
Maintain transparency and compliance in SAP.

GRN Approval SRV Processing

Achieve 100% GRN approvals within 20 days.
Achieve 50% SRV generation within 10 days of approval.
Ensure MSME vendor compliance under 45 days.
Maintain proper bin location updates and stock positioning.

AP Digitization

Scan upload 100% GRN documents daily.
Ensure clear correctly indexed documents for audit readiness.
Support fast vendor payment processing.

5S Implementation in Store Area

Conduct monthly 5S audits.
Achieve 20 40% reduction in nonconformities.
Improve labeling, bin allocation, and layout.
Manage 3level mezzanine chemical store with safety focus.

Job Challan Reconciliation

Confirms that the quantity sent to the job worker matches the quantity returned after processing within due period .
Helps to identify any shortages, excesses, or discrepancies in materials.

FOC Challan Documentation

Ensures all FOC receipts are properly documented.
Ensures all FOC unrepaired material Issued to respective dept by creating the transfer issue pass.
To return the FOC material as and when required.

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Aditya Birla Insulators

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Front Line Officer - Store & Commercial