Job Purpose
Preparation of Docs to Execute Domestic and International shipments for Worsted Div
Job Context & Major Challenges
- Sharing Stock report
- Raise Tax Invoice as per Sales order and advise received from Marketing Team
- For domestic shipment, co-ordinate with registered vendor, share advance plan to complete pick up within 24 HRS after Invoice
- All GST and E way bill compliance to follow strictly
- Co-ordinate with Warehouse and Security dept for 100% Gate out within 32 hours of Invoice.
- Track each and every shipment till its get delivered
- Share Invoice, PL along with LR details with Marketing Team.
- For Export shipments docs to process with customs clearing agent
- Check shipping bill Draft to comply and ensure to process as per Invoice
- All Export benefit scheme to mention properly and ensure zero error
- Process of Freight Invoices of Export shipments.
- Co-ordination with Warehouse, Packing dept to get FG stock to raise Invoice ASAP
- Warehousing activities for Finished Goods.
Reporting
: Daily Despatch Report.
Job Challenges
- Meeting the target for dispatch, and effective delivery to customer within a particular date is the biggest challenge because the credibility and trustworthiness of the foreign customer.
- Choosing best service for different couriers in different routes is a challenge, especially for foreign shipment.
- Timely submission of documents results in saving because of lower interest, less working capital. Constant monitoring of receivables from various buyers to reduce outstanding ugai and interest cost.
Due to operational issues/production delay dispatch advise might get late, will have to keep close touch with Marketing/PPC and Warehouse dept for on time status, plan and execute.Critical shipment which need to move by AIR, will have to take utmost care and to keep all stake holder on same track to avoid any failure/delay
Key Result Areas
Invoicing
: Correct Tax Invoice. Key Stakeholders: Production, Sales & Marketing, IT, Transport providers.
Booking with the carrier as per Freight/TAT Index
: Select vendor/carrier to optimize cost/Lowest TAT.
KRA (Accountabilities) (Max 1325 Characters)
Supporting Actions (Max 1325 Characters)
KRA1 Export Documentation
- Obtaining export documents from the Chamber of Commerce, the shipping company, and the forwarding agent.
- Submission of export document to Accounts promptly for negotiation to reduce outstanding costs and saving interest.
KRA2 Dispatch of Worsted Yarn
- Obtaining advice from marketing for quick dispatch, readiness of the material, customer delivery of money and approval of sample, customer overdue, etc.
- Based on the advice, dispatching products after negotiation with shipping companies and transporters through SHIPSY.
- Transporter bidding for freight and replacement of containers/trucks.
- Tracking the dispatch for effective delivery of goods.
KRA3 Costing for worsted yarn and order generation
- Costing for worsted yarn approved by marketing and SBU head
- Preparation of order generation against costing reference no.
KRA4 Prepare Stock Statement & Export Details
- Obtaining information from consignment agent for dispatch, like description and qty.
- Obtaining the balance left from the dispatch from the consignment agent
- Preparation of export dashboard in excel, containing data and submitting to accounts every month
KRA5 To monitor receivables from various buyers
- Obtaining information regarding all payments made by customers from the marketing
- Verifying the bank data for the above and submitting it to accounts
