Front Desk Executive cum admin (Female)

Job Title: Front Desk Executive cum Admin (Female)

Location : Corporate Office

Responsibilities:

1. Greeting Visitors: Welcoming and directing visitors, guests, and clients to the appropriate personnel or department.

2. Managing Phone Calls: Answering and redirecting phone calls, taking messages, and handling inquiries.

3. Scheduling Appointments: Managing appointments and scheduling/coordinating internal meetings for staff and management.

4. Administrative Support: Providing administrative assistance, including maintaining office supplies, handling correspondence, filing documents, managing courier services, and organizing office materials.

5. Managing Reception Area: Keeping the reception area clean, tidy, and welcoming to visitors.

6. Customer Service: Booking meeting rooms, providing excellent customer service to visitors and clients, addressing their needs or directing them to the relevant person.

7. Handling Inquiries: Responding to emails, phone calls, or in-person inquiries in a professional and timely manner.

8. Managing Deliveries: Receiving and distributing mail and packages.

9. Coordinating with Other Departments: Assisting different departments with tasks such as scheduling meetings, making travel arrangements, or coordinating events.

10. Maintaining Records: Issuing Visitor ID Cards and maintaining records, Keeping logs of visitors, appointments, and other relevant information.

11. Security & Access Control: Ensuring that the security and access procedures are followed for building entry.

12. Data Entry: Managing and entering data into systems as required for record-keeping and reporting as directed by the Head Administration.