Front Desk /Admin Executive For Pharmaceutical Co. Pune.

Role & responsibilities

• Greeting all visitors.
• Direct visitors to the appropriate person and office.
• Managing budgets, records, and contracts.
• Handling front desk activities including train/flight bookings, Hotel Bookings etc.
• Answer, screen and forward incoming phone calls.
• Keep detailed and accurate records of visitor requests.
• Ensure reception area is tidy and presentable, with all necessary stationery and material e.g. pens, forms, and brochures.
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety procedures and controlling access via the reception desk e.g. Maintain Register for Visitors etc.
• Managing office supplies such as stationery, equipment, and furniture.
• Order stationery supplies for Office and keep an inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations, and prepare vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing.
• Maintaining office services as required (such as Housekeeping and maintenance companies)
• Receiving and dispatching deliveries of Courier and maintain the records of the same.
• Email coordination as per the requirements.
• Assisting the HR department in Recruitment, Interview Schedule, Employee Personal File record, on boarding and keeping attendance record of office Boys etc.

Preferred candidate profile

• Proven work experience as a Receptionist, Front Office/ Admin similar role
• He/ She should be able to do the Train/ Flights booking, Hotel Booking etc. which is mandatory for this role.
• A minimum of 3 years of experience as front desk or similar role would be considered.