field officer facility management

Job Title: Facility Management Officer (Filled Officer)

Department: Administration / Operations
Location: [mohali]
Reports To: Facility Manager / Administrative Head

Job Purpose

To oversee the efficient operation, maintenance, and cleanliness of organizational facilities. This includes managing building systems, safety protocols, housekeeping teams, and service vendors to ensure a safe, clean, and functional work environment.

Key ResponsibilitiesFacility Management:

• Oversee daily facility operations including maintenance, repairs, utilities, and equipment functioning.
• Conduct routine inspections of the premises to identify and resolve issues.
• Coordinate with vendors and contractors for preventive and corrective maintenance.
• Monitor and ensure adherence to safety, health, and environmental regulations.
• Maintain facility documentation, compliance records, and maintenance logs.
• Support office moves, renovations, or refurbishments.

Housekeeping Management:

• Arrange, assign, and supervise housekeeping staff across all shifts.
• Prepare cleaning schedules and ensure timely execution of tasks.
• Monitor inventory of cleaning supplies and coordinate procurement as needed.
• Ensure cleanliness, sanitation, and hygiene across all areas including restrooms, common spaces, and workstations.
• Conduct quality checks and provide regular feedback to housekeeping staff.
• Train new housekeeping personnel and ensure they follow standard operating procedures (SOPs).
• Handle complaints or requests related to cleanliness and take corrective actions.

Qualifications & Experience

• Bachelor’s degree in Facility Management, Hotel Management, Business Administration, or related field.
• 2–5 years of experience in facility or operations management, preferably with housekeeping oversight.
• Knowledge of housekeeping standards and cleaning practices.
• Experience in managing vendor contracts and facility compliance matters.

Additional Responsibility: Manpower Planning & Deployment

• Assess facility staffing needs (housekeeping, maintenance, security, front office, etc.) based on facility size, shift requirements, and workload.
• Coordinate recruitment of support staff either directly or through staffing agencies.
• Plan and schedule duty rosters and ensure adequate manpower coverage across all shifts.
• Maintain attendance, leave records, and monitor performance of outsourced and in-house staff.
• Arrange temporary or replacement staff during absenteeism or special events.
• Train and orient new support staff on job responsibilities, SOPs, safety, and hygiene protocols.
• Conduct periodic reviews to optimize manpower utilization and reduce idle time or redundancy.
• Ensure all workers wear appropriate uniforms, carry ID cards, and maintain decorum on site.
• Liaise with HR/Admin for onboarding formalities, documentation, and compliance.
• Monitor labor law compliance (PF/ESI, minimum wages, working hours) for third-party manpower agencies.
• Housekeeping Attendants
• Electricians / Plumbers
• Lift Operators / Technicians
• Security Guards
• Pantry / Office Assistants
• Front Desk / Receptionists (in corporate or residential)
• Drivers / Transport Assistants (school or hospital)

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person