Facility Manager

Job Title:

Department:

About the Role

Admin Manager

Key Responsibilities

1. Office & Facility Management

• Oversee daily office administration, housekeeping, maintenance, and security operations.
  
• Ensure workplace hygiene, infrastructure functionality, and safety standards.
  
• Manage space planning, seating arrangements, and office relocations or expansions.
  
• Implement cost-efficient practices for facility and utility management.
  

2. Vendor & Contract Management

• Identify, evaluate, and manage vendors for maintenance, facility, and support services.
  
• Review and renew vendor agreements, AMCs, and contracts on time.
  
• Maintain vendor relationships ensuring cost-effectiveness and service quality.
  
• Track procurement budgets and approve admin-related purchase requests.
  

3. Asset & Inventory Management

• Maintain updated records of office assets, IT equipment, and furniture.
  
• Supervise repairs, maintenance, and insurance renewals.
  
• Monitor inventory of office supplies, stationery, and pantry materials.
  

4. Employee & Office Support

• Coordinate employee travel, transport, and accommodation arrangements.
  
• Organize corporate events, training sessions, and engagement activities.
  
• Support onboarding by providing workspace, access cards, and admin essentials.
  

5. Compliance, Safety & Documentation

• Ensure adherence to statutory and internal policies for administration and facilities.
  
• Manage licenses, permits, lease agreements, and vendor documentation.
  
• Oversee fire safety, security, and emergency response protocols.
  
• Support internal/external audits related to admin operations.
  

6. Budgeting & Reporting

• Prepare and monitor annual administrative budgets.
  
• Control operating expenses and identify cost-optimization opportunities.
  
• Generate and present MIS reports to management.
  

Required Skills & Qualifications

• Proven experience in Administration / Facility Management (7–12 years).
  
• Strong knowledge of office management policies and best practices.
  
• Excellent organizational and multitasking abilities.
  
• Leadership and people management skills.
  
• Proficiency in MS Office and relevant management tools.
  
• Analytical mindset with strong problem-solving ability.
  
• Familiarity with financial and facility management principles.
  

Additional Skills

• Decision-making and negotiation expertise.
  
• Ability to manage multi-location offices (preferred).
  
• High attention to detail, accountability, and integrity.
  
• Excellent communication and stakeholder coordination skills.
  

Education

• Bachelor’s degree

  in Business Administration, Management, or related field.

• MBA / PG Diploma

  in Administration, Operations, or Facility Management preferred.

Why Join Us

• Opportunity to lead core administrative operations in a growing organization.
  
• Exposure to multi-location facilities and strategic decision-making.
  
• Collaborative work environment with professional growth opportunities.